University Relations Coordinator

RESPONSIBILITIES: 

CLINICAL AFFILIATION MANAGEMENT & LEADERSHIP ENGAGEMENT 

• Manage and oversee the scheduling and placement of students for clinical rotations within assigned regions across PT, OT, and SLP 

• Ensure all aspects of a student’s clinical experience are finalized, including details of the rotation, contracts, compliance documents, and student information 

• Partner with various Directors of Clinical Education at colleges and universities across the country to facilitate the placement of students in clinical rotations at Ivy clinics 

• Serve as a liaison between universities, students, and internal Ivy teammates, including CDs, CI/FWEs, recruiting, and operations 

• Track and manage student placement assignments across multiple platforms including Exxat, Smartsheet, and Workday 

• Manage administrative duties that pertain to student programming including student clinic identification and specialties, CI/FWE list management, student information tracking, and post-affiliation outcomes & tracking 

• Address any issues or concerns related to student placements and provide ongoing support to students, clinical instructors, and university contacts 

UNIVERSITY RELATIONS & PROJECT MANAGEMENT 

• Assist with University Relations to plan, promote and attend student recruitment events such as career fairs, student information sessions, and networking events to promote clinical education opportunities at Ivy Rehab 

• Assist with external vendors as needed in administrative support in event planning  

• Support strategic development plans for Student Placements and University Relations 

• Work both independently and collaboratively to execute projects 

• Support student conversion efforts alongside Talent Acquisition and Operations 

• Perform other related duties as required and assigned 

REQUIREMENTS: 

• Bachelor’s degree preferred 

• At least 2-3 years of experience in project coordination, university relations, or student program management, preferably in a healthcare setting 

• Ability to work independently and be self-driven 

• Ability to travel as needed for university events and conferences (less than 10% travel expected) 

SKILLS:   

• Strong organizational and time management skills with the ability to manage multiple projects and priorities 

• Excellent communication and interpersonal skills, with the ability to build relationships with students, university representatives, and internal stakeholders 

• Ability to work independently as well as part of a team 

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management software is a plus. 

• Knowledge of physical therapy, occupational therapy, and speech language pathology education and clinical rotations is preferred but not required 

• Desire to contribute to a positive candidate experience and interest in working with universities and students 

• Must be detail oriented, resourceful, responsive, and be able to function in a fast-paced environment 

• Ability and willingness to adapt to change