Project Administrator (Level II)

Contingent Opportunity | Vienna, VA | Top Secret (TS) Clearance 

About Aretum 

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront. 

Job Summary 

We are seeking a senior-level Project Administrator (Level II) to support a federal government customer with government program and mission operations activities. This position partners with government stakeholders and contractor team members to deliver accurate work products, support mission priorities, resolve operational challenges, and maintain documentation in accordance with applicable customer procedures. Specific assignments and tools may vary by contract and work location.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information and must adhere to applicable safeguarding and compliance requirements.

Responsibilities

• Manage executive calendars, meetings, briefing materials, correspondence, and administrative priorities. 
• Plan conference logistics, prepare agendas and meeting records, and coordinate distribution of sensitive information. 
• Track agreements, action items, and requests to support efficient leadership operations. 
• Coordinate leadership calendars, interagency meetings, conference rooms, travel logistics, and protocol needs. 
• Draft, format, and quality-check executive correspondence, briefing books, and meeting records. 
• Manage suspense trackers and coordinate reviews and clearances of time-sensitive materials. 
• Support controlled distribution, filing, and retrieval of administrative or sensitive documents.