Executive Assistant

Trustmark’s mission is to improve wellbeing – for everyone. It is a mission grounded in a belief in equality and born from our caring culture. It is a culture we can only realize by building trust. Trust established by ensuring associates feel respected, valued and heard. At Trustmark, you’ll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture of diversity and inclusion where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves. At Trustmark, we have a commitment to welcoming people, no matter their background, identity or experience, to a workplace where they feel safe being their whole, authentic selves. A workplace made up of diverse, empowered individuals that allows ideas to thrive and enables us to bring the best to our colleagues, clients and communities.

About the role

Trustmark is looking for an Executive Assistant who can work in our Lake Forest office Tuesday - Thursday.

Provide project administration for Corporate Development, supporting multiple aspects of deal processes. Executive administrative support for the Corporate Development SVP and team, and the CFO and Finance leaders. Partner with the Senior Executive Assistant to the CEO to provide administrative support to the CEO and Board of Directors, when needed, including event management. Manage sensitive matters with the highest level of confidentiality and discretion.

Key Accountabilities

Corporate Development / Project Support

• Provide project support for deal activity, including distributing confidential materials, tracking deal activity, issuing on, and tracking of Non-Disclosure Agreements (NDA)

• Schedule highly confidential management meetings and conference calls with investment bankers, outside counsel, consultants.

• Prepare meeting materials.

• Develop and manage project plans, timelines and issues trackers.

• Support due diligence, including collecting and tracking materials for a Virtual Data Room.

• This work requires the extreme sensitivity to the confidential nature of the work, rapid responses to requests, sometime after normal working hours.

Senior Executive Administrative Support

• Provide administrative support for assigned ELT members (SVP & Chief Financial Officer, SVP, Corporate Development) and their teams.

• Oversee calendars, meeting scheduling, and meeting preparation / follow-ups.

• Facilitate communication of highly confidential and time sensitive nature.

• Represent office of ELT member to external parties including audit firm, investment bankers, and consulting firms.

• Plans events, distributes information, drafts agendas and records minutes at meetings. Prepares routine and advanced correspondence including letters, and memoranda.

• Provide additional support including scheduling team events, conducting research, preparing data and presentations, handling information requests, preparing correspondence, receiving visitors, arranging conference calls, organizing emails, etc. 

• Prepares various reports, including expense reporting for team members.

CEO and Board of Director Support

• Support Senior Executive Assistant to CEO with all aspects of executive support for the CEO and the Board of Directors.

• Duties range from meeting scheduling, travel planning, offsite meeting planning and management, material preparation and travel assistance.

• When needed, post Board and Committee meeting materials to online portal, Boardvantage. This work requires the highest level of confidentiality and discretion, with a high attention to detail and an ability to quickly respond and complete tasks, sometimes after normal working hours.

Event Management

• At the direction of the Senior Executive Assistant to the CEO, schedule and manage meetings and conference calls as well as larger engagements for the Executive Leadership Team (ELT) members and senior leadership.

• Research hotels, negotiate contracts, plan meals / entertainment, arrange for A/V, and provide travel support for attendees, including external guests.

Trustmark Foundation Support

• At the direction of the Foundation Chair, schedule meetings, develop agendas, develop, and distribute communications and reports.

• Submit payment requests for Foundation contributions.

Other duties as assigned

Minimum Requirements

• 4 or more years’ experience as an Executive Assistant for C-Suite leaders

• Experience supporting multiple executives and juggling multiple priorities / functions

• Experience providing project administration for highly complex and fast-pace projects, including issue tracking, action logs, detailed timelines, and budget tracking

• Strong personal ethical code and integrity and deep respect for privacy and confidentiality

• Strong organizational skills and ability to manage a significant workload for multiple internal stakeholders with competing deadlines.

• Strong written and verbal communication skills, including proven ability to interact with senior executives, outside Board members and their administrative staff, all levels of employees, clients, vendors, and other external stakeholders

• Utmost commitment to accuracy and attention-to-detail

• Solid skills in MS Teams, Outlook, Word, Excel, and PowerPoint, Adobe Acrobat, and Board of Directors portals

Preferred

• Experience supporting a Corporate Development function, with general knowledge of a deal process

• Experience supporting Boards of Directors, including administrative processes

• Associates Degree or equivalent

The compensation range for this role is (based on the corporate location in Lake Forest, Illinois):

$62,947.30 - $104,911.83 per year

The final salary offer will be determined based on factors such as location, qualifications, experience, skill set, and other relevant factors. This position may also be eligible for commission. We understand that compensation is an important factor when considering a new opportunity, and we strive to provide a competitive salary within the market.

Brand: Trustmark

Come join a team at Trustmark that will not only utilize your current skills but will enhance them as well. Trustmark benefits include health/dental/vision, life insurance, FSA and HSA, 401(k) plan, Employee Assistant Program, Back-up Care for Children, Adults and Elders and many health and wellness initiatives. We also offer a Wellness program that enables employees to participate in health initiatives to reduce their insurance premiums.

Trustmark is committed to leveraging the talent of a diverse workforce to create great opportunities for our people and our business.  We are an equal opportunity employer, including disability and protected veteran status.