Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Sponsored Research Coordinator

Job Details and Requirement:

BASIC FUNCTION:

The Sponsored Research Coordinator works in close partnership with the Executive Director of Advancement, Strategic Partnerships to provide essential administrative and research development support to faculty to advance the College’s research enterprise. This role supports faculty throughout the pre-award process by coordinating documentation, tracking deadlines, and ensuring materials are complete, accurate, and submission-ready. The coordinator demonstrates confidence navigating major federal and private grant portals and assists with uploading proposal components in preparation for the Executive Director’s review.

The coordinator also supports proposal budgeting and compliance by assisting with the development and review of budget documents, maintaining boilerplate language about the institution important for research grant submissions, and managing a centralized repository of grant submission resources. Additional responsibilities include tracking funding opportunities, proposals, and approvals; coordinating internal routing processes; and collaborating with the Executive Director to monitor faculty projects with donor relevance potential. The coordinator will also help maintain a research-to-donor alignment inventory, including CMC’s Faculty Research Index, and translate technical grant language into clear, accessible impact summaries for Advancement colleagues that support stewardship and future funding development.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Reporting to the Executive Director of Advancement, Strategic Partnerships, the Sponsored Research Coordinator works collaboratively to perform the following essential duties and responsibilities:

• Help with requests and reminders to grant seekers for supporting documentation for grant proposals.
• Assist with uploading documents for grant submissions using various grant portals, such as Grants.gov, ProposalCentral, Research.gov and eRA Commons, in preparation for the Executive Director’s review and submission.
• Assist with development and review of budget documents, and in updating and storing important boilerplate institutional language for documents like “Facilities, Equipment, and Other Resources” that is commonly required for federal grant applications.
• Track funding opportunities, proposals, and deadlines.
• Coordinate proposal routing and approvals.
• Track faculty projects with donor relevance potential.
• Maintain a research-to-donor alignment inventory, including the College’s Faculty Research Index. This includes helping to translate technical grant language into accessible impact summaries.
• Help maintain the repository of materials needed to support competitive grant submissions.
• Keep track of grant submissions and proposal status.
• Draft annual sponsored research reports.
• Assist with grant writing, support institutional grant efforts, develop language and materials that can be used by the College’s Advancement team, and related stewardship tasks.
• Maintain repository of materials needed to support competitive grant submissions. This includes required documents for the National Science Foundation’s Research at Primarily Undergraduate Institutions (RUI) program and the National Institutes of Health Academic Research Enhancement Awards (AREA), among others.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. 

The successful candidate will also be able to perform the following essential functions:

• Take and follow directions.
• Work cooperatively with others.
• Be self-motivated.
• Be well-organized and have an attention to detail.
• Able to think critically and creatively.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities.
• Perform other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: A bachelor’s degree in communications, journalism, or other field with experience in research development and/or writing or any combination of education and experience that provides the required knowledge, skills, and abilities is required.

EXPERIENCE: Experience in research, research development, or compliance is preferred. An understanding of federal regulation and guidance, including a familiarity with the Uniform Guidance and its applicability to federally-funded research projects, is desired, or an ability to learn and develop this skillset.  

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Experience with grant portals (such as Grants.gov, ProposalCentral, Research.gov and eRA Commons) is preferred.
• Must display organizational skills, attention to detail, and the ability to work independently.
• Ability to critically read and interpret grant solicitations and federal compliance requirements.
• Proficient oral and written communication skills, with experience in developing newsletters and reports for public distribution.
• Experience in reviewing and contributing to updating office policies and procedures for efficiency and compliance.
• Must be able to meet deadlines and multi-task.
• Knowledge of budget development and management.

OTHER:

REQUIRED HOURS: The regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Holiday, weekend and evening work hours may be required. Travel may be required. Regular hours may vary due to needs of the College or division.

CLASSIFICATION AND STATUS: This is a regular, full-time, 12-month, non-exempt, benefits-eligible eligible position.

Supervisor – AB1825: No

Mandatory Reporter – CA Penal Code: No

Responsible Employee – Title IX: No

Campus Security Authority – The Clery Act: No

IPEDS Category Job Code: 43-0000 - Office and Administrative Support Occupations

PHYSICAL REQUIREMENTS: Sedentary (up to 10 lbs.)

ANTICIPATED PAY RANGE: The anticipated pay range is $24.00 - $26.00 per hour.

Claremont McKenna College offers employee benefits that include health, dental, and vision plans; flexible spending accounts; health savings accounts; paid vacation, sick, and holiday time; retirement benefits; basic and voluntary life insurance; dependent tuition remission; ride-share incentives; and more.

SUPERVISORY RESPONSIBILITY: None

REPORTS TO: This position reports to Executive Director of Advancement, Strategic Partnerships.

GROOMING AND APPEARANCE: Employees are expected to wear attire that is appropriate to the office or department in which they work.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with the requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time; accordingly the College reviews job descriptions on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.