Administrative Specialist

At Elara Caring, we have a unique opportunity to play a huge role in the growth of an entire home care industry. Here, each employee has the chance to make a real difference by carrying out our mission every day. Join our elite team of healthcare professionals, providing the Right Care, at the Right Time, in the Right Place.

Job Description:

At Elara Caring, we care where you are and believe the best place for your care is where you live. We know there’s no place like home, and that’s why our teams continue to provide high-quality care to more than 60,000 patients each day in their preferred home setting. Wherever our patients call home and wherever they are on their health journey, we care. Each team member has a part to play in this mission. This means you have countless ways to make a difference as an Administrative Specialist.  Being a part of something this great starts by carrying out our mission every day through your true calling: developing an amazing team of compassionate and dedicated healthcare providers.

To continue to be an industry pioneer in delivering unparalleled care, we need an Administrative Specialist with commitment and compassion. Are you one of them? If so, apply today!

Why Join the Elara Caring mission?

• Work in a collaborative environment.
• Be rewarded with a unique opportunity to make a difference.
• Competitive compensation package
• Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost
• Opportunities for advancement
• Comprehensive insurance plans for medical, dental, and vision benefits
• 401(K) with employer match
• Paid time off, paid holidays, family, and pet bereavement
• Pet insurance

As Administrative Specialist, you’ll contribute to our success in the following ways:

• Serve as the first point of contact by greeting visitors and directing calls, emails, and inquiries
• Maintain an organized and welcoming reception area while providing exceptional customer service
• Manage calendars, mail distribution, supply inventory, and office expenses
• Coordinate vendor visits, routine maintenance, and facility inspections
• Assist with planning office events, meetings, and corporate branch visits
• Maintain accurate records, policy binders, and compliance documentation
• Support leadership with reports, data entry, and special projects
• Assist caregivers with schedule changes, time entry, and app support when needed
• Promote Elara Caring’s mission and uphold HIPAA privacy standards
   

What is Required?

• High School Diploma or equivalent required. Two years as an Administrative Specialist with switchboard experience may be considered in place of formal education.
• Minimum of 2 years as an Administrative Specialist or Administrative Assistant. (4 years of experience may be considered in place of diploma requirement).
• Personal Care Service environment experience preferred.

Preferred Skills

• Switchboard experience and strong administrative knowledge
• Excellent organizational, communication, and interpersonal skills
• Calendar management and office coordination experience
• Strong MS Office and database software proficiency
• Detail-oriented, with the ability to manage multiple tasks
• Ability to interact with high-level contacts of a sensitive nature
• Knowledge of healthcare industry preferred
• Reliable transportation
• Ability to maintain confidentiality and compliance with company standards

You will report to the Branch Manager/Branch Director.

This is not a comprehensive list of all job responsibilities; a full job description will be provided.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

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Equal Employment Opportunity: We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected].

Pay & Benefit Information: Compensation for this role will be determined based on a variety of factors, including qualifications, skills, competencies, and relevant experience. Elara offers a broad range of benefits. Learn more at https://careers.elara.com/us/en/benefits

EVerify: Elara Caring participates in E-Verify after a job offer is accepted and Form I-9 completed.