Job Posting Title

Human Resources Management Specialist

Agency

309 DEPARTMENT OF EMERGENCY MANAGEMENT

Supervisory Organization

OEM

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The annual salary for this position is up to $60,000.00, based on education and experience.

Job Description

Join the Oklahoma Department of Emergency Management (OEM)

Support the people, systems, and operations that keep Oklahoma ready.

About OEM

The Oklahoma Department of Emergency Management (OEM) is a dynamic state agency dedicated to preparing for, responding to, recovering from, and mitigating emergencies and disasters across the State of Oklahoma. OEM coordinates closely with local, tribal, state, federal, nonprofit, and private-sector partners to support disaster response, recovery, hazard mitigation, and preparedness efforts.

Delivering that mission requires more than emergency operations. Behind OEM’s programs and services are professionals who support the people, processes, systems, and day-to-day operations that allow the agency to serve communities across Oklahoma effectively.

Why Work at OEM?

At OEM, every position contributes to the agency’s mission. Our administrative and professional support staff help build the organizational foundation that allows emergency management programs and operations to succeed.

Whether your work involves human resources, administrative services, executive support, business operations, or another area of agency support, you will have the opportunity to apply your expertise in a mission-driven public service environment.

You will join a collaborative team that values professionalism, accountability, service, adaptability, and continuous improvement.

Benefits & Perks

As a full-time state employee with OEM, you receive:

• Competitive state retirement benefits with employer matching
• 11 paid holidays each year
• A generous benefit allowance to offset the cost of health, dental, vision, life, and disability insurance premiums for employees and their eligible dependents
• Opportunities for professional development and collaboration across agency programs and state government
• Priority interview consideration for U.S. veterans with appropriate certification: veterans with certification letters from the Office of Management and Enterprise Services’ Office of Veteran Placement are entitled to an interview for any position for which they meet minimum qualifications

Who We’re Looking For

We seek professionals who:

• Demonstrate professionalism, sound judgment, and accountability
• Are organized, dependable, and attentive to detail
• Can manage competing priorities in a dynamic work environment
• Communicate clearly and professionally with colleagues, leadership, partners, and the public
• Approach work with a service-oriented mindset
• Value public service and understand how strong internal operations support an organization’s broader mission

About the Position

We are seeking a Human Resources Management Specialist to provide professional human resources support within our Human Resources unit in our Finance & Grants division. This position is located in the Will Rogers Memorial Building in Oklahoma City, Oklahoma. The annual salary for this position is up to $60,000.00, based on education and experience.

This position is a regular, full-time position governed by the Oklahoma Civil Service system and subject to the Civil Service and Human Capital Modernization Act. Employment in this role is covered by applicable Civil Service Rules, policies, and procedures.

This position is subject to a required 12-month trial period, during which performance, conduct, and overall suitability for continued employment will be evaluated in accordance with Civil Service Rules.

Position Summary

Under the direction of the Human Resources Director, the Human Resources Management Specialist performs professional human resources administration activities supporting the agency's workforce throughout the employee lifecycle. This position serves as the agency's primary operational human resources professional responsible for executing daily HR functions including recruitment, onboarding, personnel transactions, employee records administration, benefits and leave administration, payroll coordination, recruitment administration, HR compliance, and customer service.

The Human Resources Management Specialist independently administers routine human resources programs while ensuring compliance with the Oklahoma Personnel Act, Civil Service & Human Capital Modernization Act Rules, agency policies, and applicable federal employment laws. The position serves as the primary point of contact for employees and managers regarding day-to-day human resources matters while supporting the Human Resources Director in organizational development initiatives, policy implementation, workforce planning, training programs, classification studies, performance management, and continuous improvement efforts.

Core Work Responsibilities

• Human Resources Operations & Employee Lifecycle Administration: Administer day-to-day human resources operations supporting employees throughout the employment lifecycle.
• Benefits, Leave & Payroll Administration: Administer employee benefits, leave programs, payroll coordination, and related human resources processes.
• Recruitment & Talent Acquisition Administration: Coordinate agency recruitment activities supporting timely and effective hiring.
• Human Resources Compliance, Records & Reporting: Maintain compliant human resources records and support agency compliance with personnel laws, regulations, and policies.
• Employee Support & Human Resources Customer Service: Provide professional human resources guidance and customer service to employees and managers.
• Human Resources Systems, Training & Continuous Improvement: Support efficient human resources operations through technology, documentation, and process improvement.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree; or four years of technical human resources management experience; or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

Knowledge of:

• Human resources administration and personnel management principles
• Oklahoma Personnel Act and Civil Service & Human Capital Modernization Act Rules
• State and federal employment laws including FLSA, FMLA, ADA, EEO, and related regulations
• Recruitment, onboarding, employee records, benefits, leave administration, and personnel transactions
• Records management and confidentiality requirements
• Microsoft Office and HR information systems
• Business communication practices

Skills in:

• Customer service and employee support
• Personnel records administration
• HR systems administration
• Recruitment coordination
• Payroll and leave administration
• Organization and time management
• Written and verbal communication

Ability to:

• Interpret and apply HR policies, rules, and procedures
• Maintain confidentiality
• Organize multiple priorities simultaneously
• Exercise sound judgment
• Establish effective working relationships
• Communicate effectively
• Learn new systems and technologies
• Escalate complex issues appropriately

Emergency Response Role

Provide administrative and personnel support during emergency operations and agency activations.

Systems and Tools

• Workday
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint or other presentation programs
• Microsoft SharePoint
• Microsoft O365 Apps including Planner, Forms, Lists, & PowerAutomate
• Adobe Acrobat Pro
• Adobe Acrobat Sign
• Timesheet/Timekeeping Systems

Requirements and Work Conditions

Travel: Less than 5%

Working Conditions

• Standard office environment with extensive computer-based work and frequent use of multiple systems and applications.
• Work is performed with a high degree of autonomy and limited administrative support.
• High-volume workload requiring management of multiple concurrent priorities, projects, and deadlines.
• Frequent interruptions and shifting priorities requiring rapid assessment and reprioritization.
• Regular interaction with employees at all levels of the organization, including executive leadership.
• Exposure to sensitive, confidential, and complex personnel matters requiring discretion and professionalism.
• Occasional extended work hours may be required to meet deadlines, respond to urgent personnel matters, or support agency operations.

Physical Requirements

• Ability to remain seated for extended periods while performing computer-based work
• Ability to operate computers, telephones, and standard office equipment
• Ability to communicate effectively in person, virtually, and in writing
• Ability to occasionally move files, records, and office materials
• Ability to travel occasionally in support of agency operations

Special Requirements

• Must possess a valid Oklahoma Driver License at the time of appointment
• Must be willing and able to perform all job-related travel associated with the position
• Must maintain confidentiality of sensitive personnel, medical, investigative, and organizational information
• Must be willing and able to support agency emergency operations and activations as assigned
• Must complete and maintain required agency and emergency management training

Preferences

Preference may be given to candidates who possess:

• Public sector human resources experience
• Oklahoma State Government HR experience
• Experience using Workday HRIS
• Experience administering FMLA, benefits, leave, and personnel transactions
• Experience with recruitment and onboarding
• PSHRA-CP, PHR, or SHRM-CP professional HR certification
• Experience with Microsoft 365 automation and SharePoint
• Experience supporting emergency management, public safety, or other governmental organizations
• Experience coordinating travel for state agencies

Other Relevant Information

OEM follows a monthly payroll schedule in accordance with the State of Oklahoma payroll system. Employees of OEM are paid once per month.

Because OEM is an emergency management agency, employees may be called upon to support agency operations during emergencies or disasters. Any emergency response, travel, scheduling, or other essential requirements specific to this position are identified in the job description.

Reasonable Accommodation

OEM is committed to ensuring that the application and hiring process is accessible to all qualified individuals. If you require a reasonable accommodation to participate in any phase of the application process due to a disability or other protected need, please contact OEM’s Human Resources at [email protected] before the application deadline. Reasonable accommodations may include adjustments to application materials, interview settings, or other components of the process to ensure equitable access. This agency complies with applicable federal and state laws regarding reasonable accommodation. The decision to provide or modify an accommodation will be evaluated on an individualized basis.

Equal Employment Opportunity

The Oklahoma Department of Emergency Management is an Equal Opportunity Employer. We are committed to fair employment practices without regard to any protected characteristic. All qualified applicants will receive consideration for employment in accordance with applicable equal employment opportunity laws.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact