Senior Special Ed Operations Analyst - 1.0FTE - 260/8

These positions responsibilities are to manage internal Special Education human resource and budget operations. This position provides high-level management support to the Executive Director of Special Education by planning, approving, implementing, directing, coordinating and evaluating operational needs. In addition, this role provides highly technical, in-depth analysis and expertise on complex assignments that include developing and interpreting budgets, monitoring expenditures, resolving financial problems, creating district-wide reporting systems and procedures, legal compliance adherence, labor negotiations, contract management, and coordination of state, federal, and grant requirements. This position also collaborates with principals and hiring managers to facilitate staffing needs and allocate positions.

This position is open until filled with the first round of application reviews beginning on Monday, August 31, 2026.30%

• Directs and implements Special Education operation procedures and infrastructure to ensure that the District's objectives and priorities based on Board policies, Superintendent–approved procedures, the District's Strategic Plan, and Federal and State grant objectives are met.
• Ensures that the overall needs and requirements of these functional areas are identified, planned and implemented.
• Provides management and analytical support to the Executive Director of Special Education in the development and implementation of department objectives and budget to maintain operational integrity; works independently and serves as or represents Special Education as needed.
• Assists leadership in effective budget management and compliance with state, federal, and district financial policies by analyzing expenditures, allocations, and provides direct assistance to administration for the facilitation of Special Education position assignments, vacancy identification, postings, displacements, staff budgeting and leave administration; understands and explains collective bargaining agreements and contracts as they relate to staffing and assignments of personnel; understands and explains District personnel policies, processes and procedures.
• Coordinates budget and staffing activities for Special Education, including position control, and, staffing adjustments, and spring staffing. 
• Act as central point of synthesis for information from multiple sources. Ensure quality and relevance of information used to support critical departmental and district decisions. Act in coordination with customer departments to produce consolidated findings in support of recommendations.

25%

• Manages central Special Education budgets, and supervises all personnel, including hourly and contractors, associated with Special Education Operations. 
• Produces, analyzes, and distributes various budget and human resource reports requiring knowledge of SAP reporting and audit capabilities.
• Designs, implements and manages detailed systems used to track and report data. 
• Interprets legal and contractual documents, and provided in-depth analysis based on policies, past practices, applicable laws, regulations, contract language, and District procedures. 
• Researches and analyzes grievances and prepares statistical response data.
• Makes sound, independent decisions within established legal, policy and procedural guidelines. 
• Informs and advises administrators and staff regarding budget matters to develop and promote quality problem solving outcomes and alternative solutions. 
• Research, recommends, and coordinate budget development.

10%

• Provides training, leadership and monitoring to ensure compliance and procedural application.
• Attends and participates in regular meetings as related to area of assignment with District administrators. 
• Coordinates with Payroll and Accounting Departments to resolve discrepancies. 
• Coordinate or facilitate meetings, planning sessions, or training to support department operational processes. 
• Provides technical assistance and fiscal information to District staff.
• Trains administrators and other staff on budget development and reporting techniques.
• Interprets District budget and finances for the general public, employee groups, and other agencies.

20%

• Develops budgets, proposals, cost analysis and projections. 
• Supervises and monitors budget expenditures. 
• Identifies and develops revenue sources. 
• Prepares grant proposals and secures additional funding and resources for development of programs.

10%

• Maintains current knowledge of related best practices and technical developments. 
• Monitors current research, trends, issues and practices, and communicates findings to senior district leadership.

5%

• Assigns and supervises personnel and contractors.
• Establishes clear performance expectations and evaluates based on results.
• Holds all employees to high expectations and provides support in meeting those expectations.
• Recommends hires, disciplinary actions, and terminations.
• Provides professional development and training for internal and external stakeholders.
• Obtains feedback on vendors, staff performance, and customer satisfaction with work performed and delivered.

OTHER FUNCTIONS: 

• Support senior leadership in communication initiatives to inform and provide outreach to staff and district stakeholders.
• May perform related duties consistent with the scope and intent of the position.

RELEVANT COMPETENCIES: 
Strategic Agility & Innovation Management
Anticipates future consequences and trends accurately; brings creative ideas to market; recognizes strategic opportunities for change; creates competitive and breakthrough strategies.

• Sees ahead clearly and accurately anticipates how potential ideas may play out. 
• Thinks holistically by combining ideas in unique ways or making connection between different ideas.
• Examines and evaluates potential solutions to determine where the greatest gain can be achieved.
• Creates new ways of thinking to address complex issues

Managing and Measuring Work
Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results; designs feedback loops into work.

• Identifies people and resources necessary to accomplish tasks.
• Develops success indicators and monitors and reports status based on those indicators. 
• Develops effective communication skills and tools to interact with team

Directing Others
Establishes clear directions; sets stretching goals and assigns responsibilities that bring out the best work from people; establishes a good work plan and distributes the workload appropriately.

• Assigns work to others, adapting to the responsibilities, motivation and interest of everyone.
• Clearly communicates responsibilities including decision making authority, required actions and deadlines.
• Provides appropriate support based on direct report’s capabilities. 
• Encourages two-way dialog to ensure success.

Managing Vision & Purpose 
Communicates a compelling and inspired vision or sense of core purpose; makes the vision sharable by everyone; can inspire and motivate entire units or organizations

• Develops a clear sense of purpose and mission that captures the imagination of others. 
• Shares vision in a way that influences others as demonstrated by their words and actions. 
• Anticipates and identifies long-term, future organizational needs and opportunities.

Functional/Technical Skills
Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

• Understands the technical aspects of the job and keeps up-to-date on key technical or functional aspects of the job.
• Applies appropriate technical/functional knowledge to address situations in a timely manner.
• Thinks of ways to apply new developments to improve organizational performance. 
• Shares expertise and skills with others when appropriate.

DISTRICT-WIDE CORE COMPETENCIES:

Collaboration
Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)
Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving
Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses in the facts and solutions instead of opinions and problems.

Integrity
Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability
Holds self and others accountable for measurable, high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

KNOWLEDGE, SKILLS AND ABILITIES: 

• Effective and innovative strategies, technologies, methodologies and practices that will enhance the district’s mission in supporting and improving the communication process of the school district.
• Professional development best practices.
• Strategic planning.
• Project Management.
• Continuity of Operations Planning (COOP).
• Resource and budget development.
• Management of staff and resources within a large organization.
• Conceptual, creative and analytical thinking.
• Providing leadership, supervision, evaluation and assessment of personnel, teams and programs.
• Problem solving.
• Strong oral, written and visual communications.
• Development, implementation and assessment of innovative projects and new initiatives.
• Assessing and improving the effectiveness of programs and procedures.
• Establish goals, objectives, policies, and procedures.
• Analyze problems and recommend and implement solutions.
• Take individual initiative.
• Accept responsibility and be held accountable.
• Direct multiple projects simultaneously.
• Develop and administer budgets.
• Effectively represent the District before diverse groups.
• Provide leadership and instruction to adults.
• Plan, organize, write, and coordinate development of operational manuals, technical procedures, and reports.

EXPERIENCE/EDUCATION:

A typical way to obtain the knowledge and abilities would be:

Bachelor’s degree in financial management, public or business administration or closely related field; or equivalent combination of education and experience. Five (5) years of professional budget experience in budget development, cost analysis, interpretation and application of complex fiscal control procedures, reconciliation, auditing and correcting fiscal control data.

Any equivalent combination of education, experience and training that provides the relevant knowledge, skills and abilities to perform the work will be considered.
 
DESIRED CERTIFICATIONS & LICENSES: 
Valid Washington State driver’s license or evidence of equivalent mobility.

CLEARANCES:
Criminal Justice fingerprinting and background check.

CONDITIONS/DISCLAIMERS:The above statements are intended to describe the general nature and level of work being performed by people assigned to this position and are not to be construed as an exhaustive list of all responsibilities, duties and skills. Employees may be required to perform duties outside of their normal responsibilities from time to time as needed.  District employees are not authorized to make promises of employment for a particular period of time, or promises of a particular level of compensation or benefits to job applicants for certified or classified positions, and that any such agreement must be in writing and signed by the Superintendent. Any verbal or written statements to that effect by District employees other than the Superintendent are null and void. Additionally, nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.8/21/2026 - continuous