- Workplace
- Remote
- Type
- Full-time
- Department
- Healthcare
- Source
- RecruiterFlow
Description
The snapshot
Staffstream is hiring a Bookkeeper for a growing South Australian hospitality group operating across two entities: a café and food and beverage operation, and an accommodation property in a regional coastal tourism area. The accommodation side is in the middle of a significant expansion, roughly tripling in room count, with the larger property opening by the end of the year. Payroll spans around 60 employees across full-time, part-time, and casual staff.
This is a direct-to-owner role. The business's hands-on owner currently manages the books himself and wants to hand the full finance function off cleanly to someone who can genuinely own it, not just take instructions. You'd be building much of the structure and process from scratch rather than inheriting someone else's system. This role is open to candidates based in the Philippines.
What you will actually do
Payroll processing and compliance
- Process end-to-end payroll across both entities (approximately 60 employees), covering full-time, part-time, and casual staff across rostered, overtime, and penalty rate structures.
- Apply pay rates, allowances, penalty rates, and entitlements accurately for each employee classification, following the award conditions and pay rules the business provides. You won't need to interpret the award yourself, the owner handles that, but you do need to execute it precisely every time.
- Manage superannuation guarantee contributions, payroll tax obligations, STP reporting, and leave entitlement tracking across both entities, keeping every payroll compliance obligation on time.
Accounts payable and receivable
- Manage accounts receivable across both entities, including invoicing, allocation of receipts, debtor follow-up, and accurate, current debtor records for each venue.
- Process accounts payable across the group, including supplier invoices, payment runs, coding, and reconciliation, keeping payables managed accurately and within agreed terms.
- Manage inter-entity transactions and recharges across the group, making sure all intercompany activity is correctly documented and reconciled between entities.
- Reconcile channel commissions across the accommodation side, verifying commission rates charged by booking platforms and online travel agents, and tracking commissions payable and receivable by channel.
Bank reconciliations and general ledger
- Perform regular bank reconciliations across all entity accounts, making sure transactions are accurately matched, discrepancies are resolved promptly, and ledgers stay clean and current.
- Maintain accurate, well-structured general ledger records across entities, with consistent chart of accounts usage and correct classification of income and expenses across café and accommodation operations.
- Support month-end close across both entities, preparing reconciliation schedules and supporting documentation ready for the owner's review.
Multi-entity finance processing
- Manage the financial administration of multiple business entities simultaneously, maintaining clear separation of records, consistent processes, and accurate reporting across each entity.
- Build and document bookkeeping processes, reconciliation checklists, and financial workflows that support a scalable, consistent finance function as the group continues to grow.
Reporting and financial administration
- Prepare and maintain accurate financial records across both entities, and produce simple, clear reports, such as a wage and labour cost snapshot, that the owner can actually look at and use. This role is about real reporting capability, not just processing transactions behind the scenes.
- Keep all financial documentation accurately filed, well-organised, and readily accessible for internal review, external accountant engagement, and audit purposes.
- Support the implementation and improvement of financial systems and processes as the business scales.
What you need to bring
- Genuine Australian bookkeeping and payroll experience, including STP reporting, superannuation, payroll tax, and BAS. This is the strongest signal for this role, and experience gained at an Australian accounting firm or through direct AU client work is ideal.
- End-to-end bookkeeping experience covering payroll, accounts payable, accounts receivable, bank reconciliations, and month-end close.
- Payroll processing experience across a mixed workforce of full-time, part-time, and casual employees, including rostered hours, overtime, and penalty rates.
- Genuine multi-entity bookkeeping experience: managing inter-entity transactions and separate ledgers across more than one business, not just handling multiple unrelated clients at an accounting firm with no consolidation work involved.
- Exceptional accuracy and self-checking discipline, particularly in payroll and reconciliations. This is genuinely the single most important thing for this role: the owner's exact concern is someone entering 7 hours as 70, so real, demonstrable carefulness matters more than almost anything else here.
- Proficiency in Xero or MYOB.
- The ability to produce simple, clear reporting, such as a wage and labour cost snapshot, that a business owner can genuinely read and act on, not just raw data entry.
Nice to have
- Exposure to accommodation or travel accounts receivable, including reconciling bookings and commissions with online travel agents and booking partners.
- Experience with a cloud property management system such as Cloudbeds, RMS, Opera, or similar. This is genuinely rare and valuable, but not expected.
- Experience in hospitality or a multi-site business.
- Working knowledge of the Hospitality Industry General Award or a comparable modern award, as a bonus only.
- Experience building or improving bookkeeping processes in a growing business.
The setup
- This role is open to Philippines-based candidates.
- Full-time, 40 hours per week, on a standard day shift aligned to South Australian business hours (the Philippines is 1.5 hours behind South Australian time).
- Fully remote.
What's in it for you
A stable, full-time role with a business that genuinely needs you and wants you to grow into it. You'd be trusted to own your area, not micromanaged, working with a small team that values someone who can take things off their plate and run with them.
On top of that, Staffstream looks after you properly:
• HMO health cover, with one dependent covered for free.
• Group life insurance.
• Paid leave credits.
• Work-from-home equipment provided.
On top of that, Staffstream looks after you properly:
• HMO health cover, with one dependent covered for free.
• Group life insurance.
• Paid leave credits.
• Work-from-home equipment provided.
You're employed compliantly under Philippine law: a proper local employment contract, your taxes handled correctly, and all your government-mandated benefits (SSS, PhilHealth, Pag-IBIG) plus 13th month pay. That means real security and peace of mind, not a loose freelance arrangement. Everything is above board and looked after for you.
Skills
Accounts PayableAccounts ReceivableCompliance