Accounts Payable Analyst

Reports to:
AP & Treasury Coordinator

General Description

The Accounts Payable Analyst I is responsible for supporting accounts payable activities, ensuring timely and accurate processing of invoices, vendor records, payment documentation, and accounting transactions. The position provides administrative and operational support to the Finance team, helping maintain compliance with company policies, accounting requirements, and tax regulations while contributing to efficient financial operations.

Main Responsibilities

• Support the processing and recording of vendor invoices in the ERP system.
• Verify that invoices contain the required supporting documentation and approvals prior to processing.
• Assist with vendor account maintenance, including new vendor setup and updates to vendor information.
• Support weekly payment activities by preparing documentation and reports.
• Respond to routine vendor inquiries regarding invoice and payment status, escalating complex issues when necessary.
• Assist with vendor statement reconciliations and identification of discrepancies.
• Support the preparation of accounting entries related to accounts payable transactions.
• Monitor advance payments and follow up on supporting documentation as required.
• Help maintain electronic accounting records and tax documentation, including payment receipts.
• Assist in the preparation of month-end closing activities and supporting reconciliations.
• Support BlackLine reconciliation processes and documentation requirements.
• Maintain organized accounting records in accordance with company policies and audit requirements.
• Support internal and external audit requests by gathering documentation and providing required information.
• Assist with vendor portal administration, including user access requests and information updates.
• Collaborate with internal departments to obtain information required for invoice processing and accrual activities.
• Participate in process improvement initiatives and system implementation projects as assigned.

Required Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 0-2 years of experience in Accounts Payable, Accounting, Finance, or internship/co-op experience in similar areas.
• Basic understanding of accounting principles.
• Experience using Microsoft Office applications, especially Excel.
• Exposure to ERP systems is preferred but not required.
• Knowledge of Mexican tax requirements is a plus.

Skills & Competencies

• Intermediate English proficiency (written and spoken).
• Basic to intermediate Microsoft Excel skills.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Willingness to learn and develop accounting and finance knowledge.
• Effective communication and teamwork skills.
• Customer service orientation.
• Ability to manage multiple tasks and meet deadlines.
• Proactive attitude and continuous improvement mindset.
• High level of integrity and confidentiality.

Key Performance Indicators (KPIs)

• Invoice processing accuracy.
• Timely completion of assigned transactions.
• Compliance with approval and documentation requirements.
• Resolution time for vendor inquiries.
• Reconciliation completion and accuracy.
• Support provided during month-end close and audit activities.

At Veralto, we value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve.  Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.
 

Unsolicited Assistance

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies, in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.