Working at Freudenberg: We will wow your world!

Responsibilities:

1. Office Administration

• Manage daily office operations and maintain a productive work environment.
• Coordinate office supplies and inventory management.
• Handle incoming correspondence, mail, and courier services.
• Maintain office records, documentation, and filing systems.
• Support scheduling of meetings and conference rooms.

2. Facilities Management

• Coordinate office maintenance and repair activities.
• Liaise with building management and service providers.
• Ensure workplace safety and office housekeeping standards.
• Manage office equipment and asset tracking.

3. Travel & Event Coordination

• Arrange business travel, including flights, hotels, and transportation.
• Prepare travel itineraries and expense documentation.
• Support company events, meetings, and employee engagement activities.
• Coordinate logistics for internal and external events.

4. Employee Support

• Assist employees with administrative inquiries and requests.
• Support onboarding logistics for new hires.
• Coordinate employee access cards, workstations, and office resources.
• Maintain employee contact information and organizational directories.

Qualifications:

Education

• Bachelor's degree in Business Administration, Management, Human Resources, Finance, or a related field.
• Associate degree or equivalent experience may be acceptable for some organizations.

Experience

• Typically 1 to 5 years of experience in administrative, office management, HR administration, facilities, or operations support roles.
• Experience in a multinational or fast-paced corporate environment is often preferred.

Technical Skills

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience with expense management, procurement, travel booking, and document management systems.
• Familiarity with ERP or HR systems such as SAP, Workday, Oracle, or SuccessFactors is a plus.
• Ability to prepare reports, presentations, and administrative documentation.

Core Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Problem-solving and decision-making skills.
• Customer-service mindset with the ability to support employees and stakeholders.
• Ability to maintain confidentiality and handle sensitive information.

Salary details entered in Workday will not automatically populate in Solique for our external postings, therefore, this must be reentered in the open text field in Solique.

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The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.

Freudenberg & Vilene Interlinings (Nantong) Co. Ltd.