Executive Assistant

Employment Type: Full-Time
Schedule: Monday–Friday, EST
Work Setup: Remote
Location: Must be EST-aligned
Availability: Core weekday coverage with occasional off-hours responsiveness for rare, time-sensitive matters

Apply here: https://operationsarmy.com/application

About the Role

We are seeking a high-caliber Executive Assistant to support the Founder of a fast-moving investment firm and serve as a trusted execution partner.

This is not a junior or task-based EA role. The ideal candidate brings strong business judgment, polished communication, discretion, and the ability to operate independently in a fast-paced and ambiguous environment.

The role will initially focus on high-level executive support, with the opportunity to expand into operations, project coordination, and broader business support as the firm grows.

Key Responsibilities

Executive Support

• Manage and prioritize the Founder's inbox, including high-judgment filtering and drafting
• Own complex calendar management across investors, LPs, advisors, and counterparties
• Coordinate meetings across multiple time zones
• Manage travel, accommodations, and related logistics
• Serve as a polished, professional external representative of the firm

Communication & Stakeholder Management

• Draft and manage professional correspondence with high-net-worth individuals, fund partners, advisors, and counterparties
• Ensure all communications are clear, precise, professional, and appropriately human
• Exercise discretion and sound judgment when handling sensitive information and relationships

Personal & Administrative Support

• Provide light personal administrative support, including appointments, reservations, and logistics
• Seamlessly coordinate personal and professional commitments within the Founder's schedule

Operations & Project Support

As trust and context build, responsibilities may expand to include:

• Supporting operational processes and documentation
• Coordinating with fund administrators, finance teams, and external advisors
• Supporting LP meetings, events, and related materials
• Assisting with light project management, including PR coordination and internal workflows
• Acting as an execution partner to the internal operations lead

Qualifications

Must-Have

• Native or near-native English fluency, both written and spoken
• Experience supporting senior executives, founders, investors, or other high-level professionals
• Exceptional organizational skills and attention to detail
• Strong professional polish, discretion, and business judgment
• Ability to work effectively with ambiguity, shifting priorities, and limited direction
• Calm and composed under pressure
• Proactive mindset with the ability to anticipate needs and take initiative
• Excellent written and verbal communication skills

Strong Plus

• Experience in finance, private equity, venture capital, fintech, or professional services
• Exposure to investor relations or LP communications
• Experience coordinating with external vendors, advisors, or other stakeholders
• Interest in growing into broader operations and project management responsibilities

What Success Looks Like

The ideal candidate becomes a trusted extension of the Founder—anticipating needs, protecting time, maintaining a high standard of communication, and ensuring important details and commitments are handled without constant oversight.

This is an opportunity for an experienced Executive Assistant who wants to grow beyond traditional EA responsibilities and become a key part of a scaling investment firm.

Apply here: https://operationsarmy.com/application