Administrative Assistant

Description

Position Overview

Davidson Academy is seeking a Christ-following, motivated, organized, detail-oriented, Administrative Assistant with a passion for providing a safe, and well-maintained environment conducive to learning for Davidson Academy’s students. This role is integral to ensuring the school's services function effectively for all programs and activities. The ideal candidate has a background in administrative roles and understands the innerworkings of a Christian private school.

Davidson Academy is an Infant-12th grade Christian private school located in Nashville, TN. Serving a diverse student population from Davidson County and the surrounding counties, we believe in the Biblical-based instruction of preparing our students for college, life, and eternity. All Davidson Academy personnel must adhere to our statements of faith and submit a personal statement of faith.

Key Responsibilities:

Reception & Front Office Management

• Greet and assist all parents/visitors with a friendly, service-oriented demeanor
• Answer incoming phone calls, emails, and general inquiries professionally
• Monitor and respond to general school email inbox communications
• Receive, sort and distribute mail/deliveries daily
• Maintain organized front desk workspace and attractive reception area

Administrative Support

• Type and prepare correspondence, forms, reports and other materials as needed
• Coordinate substitutes for teachers who are unable to attend work.
• Update and maintain accurate student records, databases and filing systems
• Schedule appointments, meetings and organize Supervisors’ calendars
• Make outgoing phone calls to communicate with parents as directed
• Assist in planning logistics for special events and programs

General Office Duties

• Perform daily opening and closing duties for the main Lower School office
• Handle petty cash transactions, basic bookkeeping and accounting support
• Make copies/scans as needed
• Supervise and monitor students waiting in main office area
• Provide general office clerk duties, errands and special projects as assigned

Requirements

STATEMENTS OF FAITH

• We believe God has revealed Himself, His purposes, and His ways in the Bible, which is therefore absolute in its truth and authority over daily living. (II Timothy 3:15-17; II Peter 1:20-21) 
• We believe God is one, absolute in power and authority over all people. He has revealed Himself as Heavenly Father and is the first person of the Trinity. (Genesis 1:1; Matthew 28:19, John 10:30) 
• We believe Jesus Christ is the second person of the Trinity, the physical embodiment of God; He is fully God and fully man, a mystery that calls us to worship. (John 1:14, John 3:16, Luke 3:22, Galatians 4:4, Hebrews 4:15) 
• We believe the Holy Spirit is the third person of the Trinity. He is the invisible and contemporary presence of God. (Genesis 1:2; Matthew 28:19, John 14:26) 
• We believe all humankind are separated from God by sin and are in need of a Savior. (Romans 3:23, Romans 5:12, Ephesians 2:12, Hebrews 7:25) 
• We believe salvation comes only through belief (faith) in Jesus Christ as revealed in Scripture, His virgin birth, His sinless life, His sacrificial death upon the cross and His resurrection from the dead. (John 3:16, Ephesians 2:8-9, Isaiah 7:14, Matthew 1:23) 
• We believe Christians should live their lives in community, as members of a body of believers, and in subjection to the will of God, holding one another accountable for their decisions and choices and offering encouragement and prayer support in all things. (Matthew 18:20, Hebrews 10: 24-25) 
• We agree that the unique roles of male and female are clearly defined in Scripture, and we’re called uphold these Biblical commands (Romans 1:24-32; Romans 12:1-2; 1 Thessalonians 4:3-8; 1 Timothy 4:12; 2 Timothy 2:19-22; 1 Peter 1:15-16; 2:15-17: 1 John 3: 1-3; 1 Corinthians 6:9-10)

Qualifications:

• High school diploma or equivalent required; college coursework a plus
• Prior administrative/office experience in a school or related setting preferred
• Strong computer skills with proficiency in Microsoft Office Suite
• Excellent communication abilities, both written and verbal
• Outstanding organizational skills and attention to detail
• Professional, friendly demeanor for interacting with young children and families
• Commitment to Christian values and enthusiasm to support the school's mission