Administrative Assistant

Position Summary

The Admin Assist schedules appointments, gives information to callers, takes dictation, and otherwise relieves managers of clerical work and minor administrative and business detail.  

Job Duties and Responsibilities

• Reads and routes incoming mail and locates and attaches appropriate file to correspondence to be answered by employer
• Organizes and maintains file system, and files correspondence and other records
• Answers and screens manager's telephone calls, and arranges conference calls
• Coordinates manager's schedule and makes appointments
• Greets scheduled visitors and conducts to appropriate area or person
• Arranges and coordinates travel schedules and reservations
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
• Makes copies of correspondence or other printed materials
• Orders and maintains supplies, and arranges for equipment maintenance
• Takes dictation in shorthand or by machine and transcribes notes on  computer, or transcribes from voice recordings

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Position Requirements

• High School Diploma or GED
• 1 year of experience in administrative or customer service role
• Strong written and verbal communication skills 
• Strong attention to detail and organizational skills

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​ Preferred Requirements

• AA or College degree

Pay

This is an hourly position with wages starting at $23.50 and pays up to $31.75, based on experience and qualifications.

Benefits

All team members receive the following benefits while working for Life Time:

• A fully subsidized membership

• Discounts on Life Time products and services

• 401(k) retirement savings plan with company discretionary match (21 years of age and older)

• Training and professional development

• Paid sick leave where required by law

Full-time Team Members are eligible for additional benefits, including:

• Medical, dental, vision, and prescription drug coverage 

• Short term and long term disability insurance

• Life insurance

• Pre-tax flexible spending and dependent care plans

• Parental leave and adoption assistance

• Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave

• Deferred compensation plan, if the team member meets the required income threshold

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.