Project Administrator

POSITION TITLE: Project Administrator  

POSITION REPORTS TO: Senior Project Manager  

DEPARTMENT: Operations 
POSITION EFFECTIVE: March, 2026 

POSITION SUMMARY: 

Project Administrators focus on the organizational aspects of project management, ensuring that all administrative functions are performed to support project teams. Project Administrators focus on the clerical side of projects, handling tasks such as data entry, document control, and ensuring compliance with project standards. Their work is essential for maintaining the order and efficiency or project processes.  

Key Responsibilities: 

Data Entry: Accurately enter demands and sales orders into the Epicor ERP system for multiple accounts and customers, ensuring timely and precise processing. 

Understand and demonstrate a working knowledge of the company’s ordering process.  Process orders from clients on a timely basis. 

Reporting: Generate routine reports on project data, including sales orders, demands, and inventory status, for internal use by the Project Management team. 

Tracking Information Retrieval: Retrieve and compile tracking information for shipments, ensuring that all relevant data is shared with the Project Management team promptly. 

Documentation: Maintain and update internal records, ensuring all data points related to orders and projects are properly recorded and accessible. 

Communication: Share relevant data and reports with the project team, providing timely updates to help manage ongoing projects. 

Support: Assist the Senior Project Manager and Director of Project Management with data-related tasks and reporting as needed. 

Systems: Utilize the Epicor ERP system for all data entry and reporting tasks. Excel skills are an advantage for handling data analysis and report generation. 

Meetings: Participate in internal weekly calls with Project Team to review project entry status.  

Performs other related duties as assigned. 

SUPERVISORY RESPONSIBILITY: 

This position does not have direct reports. 

POSITION REQUIREMENTS: 

• Expert level proficiency in Excel including but not limited to pivot tables, V-Lookups, data analysis, charting, and spreadsheets 

• High level of proficiency in Microsoft Word, Outlook, and other standard programs 

• Proficient in data entry, preferably within an ERP system (Epicor experience is a plus). 

• Strong attention to detail and accuracy in data management. 

• Ability to work independently while managing multiple tasks efficiently. 

• Strong organizational and time management skills. 

• Quick learner with the ability to adapt to changing project needs. 

REQUIRED EDUCATION AND EXPERIENCE: 

• Bachelor’s degree in related field, (Commerce (BCom), Science (BSC) or Engineering or related field preferred; combination of education and experience will be considered 

• 2+ years of experience in Data Entry or Clerical Tasks  

• Previous experience working with ERP systems, specifically Epicor, is an advantage. 

• Strong communication skills and ability to work collaboratively with internal teams. 

OTHER JOB REQUIREMENTS: 

• Varying work schedules based on business need are sometimes required 

• Frequently required to sit, stand, walk, talk, and hear 

• Must have a valid driver's license 

• Ability to operate a computer keyboard 

• Ability to read a variety of materials 

• Ability to sit and stand for extended periods of time 

• Ability to carry and lift materials up to 25 lbs.