Office Manager/Executive Assistant

ThinkMarkets is a global financial technology company specializing in multi-asset trading solutions. Through our flagship ThinkTrader platform, we empower clients worldwide to trade 24/7 across global markets. Our mission is to bridge the gap between traders, investors, and platforms, providing seamless access to thousands of financial instruments. Utilizing cutting-edge technology, we ensure a superior trading experience. 

We are seeking an Office Manager/Executive Assistant to join our rapidly growing global workforce in London office. In this position, you will assist global Leadership, Administrative, HR, and Recruiting teams to best support business and employee needs.   

Responsibilities: 

Office Management & Team Support 

• Take ownership of the day-to-day running of the London office and ensure it remains organized, welcoming, and fully operational. 
• Act as the main point of contact for office-related matters, including suppliers, facilities, maintenance, deliveries, supplies, and building management. 
• Support the London team with general administrative and operational needs. 
• Coordinate office events, meetings, team activities, and visits from colleagues across the global business. 
• Help maintain a positive and professional office environment and support the needs of the local team. 

HR & Talent Coordination 

• Work closely with the Dubai HR and Talent Acquisition teams on London-based employee and recruitment activities. 
• Coordinate interviews and meetings between candidates and hiring stakeholders, managing calendars and logistics across time zones. 
• Support onboarding and offboarding activities for London employees. 
• Assist with HR administration, employee documentation, and other people-related processes as required. 
• Maintain accurate and confidential employee and office records. 

Executive Assistance 

• Provide EA and administrative support to the CEO and senior stakeholders when they are visiting the London office. 
• Coordinate diaries, meetings, travel arrangements, and other logistics as required. 
• Prepare meeting schedules, agendas, and supporting materials where needed. 
• Act as a key point of contact for senior stakeholders and help ensure their time in London runs smoothly. 

Requirements: 

• Previous experience in Office Management, Executive Assistance, Team Administration, or a similar role. 
• Strong organizational and multitasking skills, with the ability to manage competing priorities independently. 
• Experience coordinating with senior stakeholders and managing confidential information. 
• Strong calendar management and meeting coordination skills. 
• Excellent written and verbal communication skills. 
• Highly detail-oriented, proactive, and comfortable working in a fast-paced environment. 
• Strong proficiency in Microsoft Office, particularly Outlook, Word, and Excel. 
• Experience working with HR or Talent Acquisition teams is a plus. 
• Previous experience supporting a corporate or financial services environment is preferred.