Project Manager Assistant - Civil & Marine division - Kotzebue, AK

Job Description

NANA Construction is seeking a skilled and dependable candidate to assist project managers to civil construction projects and remote gravel pit operations in remote Alaska. Tasks will include tracking crew time, managing multi-sector SWPPP’s, tracking project quantities, logistics, facilitating airport badging, requisitions, and solving any problem that is impeding smooth operation of the project.  This role requires being comfortable working long hours in remote locations, in extreme weather conditions, and team-oriented job sites.

Responsibilities

• Assist managers with requisitions
  • Prepare, review, and process requisitions for materials, equipment, supplies, and subcontracted services. Coordinate with project managers, vendors, and accounting personnel to ensure purchases are accurately documented, approved, and aligned with project budgets and timelines.
• Assist managers with crew timecards
  • Support field and project managers with the collection, review, and submission of employee timecards. Verify labor hours, job coding, and pay classifications for accuracy while ensuring compliance with company policies, payroll deadlines, and project reporting requirements.
• Assist managers tracking quantities on unit price jobs
  • Maintain accurate records of production quantities and completed work on contracts. Compile and verify quantity tracking documentation, reconcile field reports, and assist in preparing progress billing and project performance reports.
• Assist managers tracking crew time and equipment on Time & Material (T&M) jobs
  • Monitor and document labor hours, equipment usage, and associated project costs for T&M projects. Ensure supporting documentation is complete and accurate to facilitate customer billing, cost tracking, and project profitability analysis.
• Authorized Signer for DOT Airport Badges
  • Serve as an authorized company representative for Department of Transportation (DOT) and airport security badge applications. Coordinate badge requests, verify employee eligibility, maintain required documentation, and ensure compliance with airport security regulations and access requirements.
• Company employee lodging assignments and schedules
  • Coordinate and manage employee lodging accommodations for project assignments. Schedule room assignments, track occupancy, communicate lodging arrangements to employees and supervisors, and ensure efficient utilization of company-provided housing resources.
• Oversee third-party camp facility cleaning and scheduling
  • Coordinate with third-party service providers to ensure facilities are properly maintained, cleaned, and available to support workforce needs. Monitor occupancy schedules, address facility concerns, and serve as the primary liaison between the company and service providers.
• Other duties as assigned

 

 

Qualifications

• High School Diploma or GED equivalent.
• Minimum three (3) years technical administrative experience in the Construction, Maritime, or Oil & Gas industries.
• CESCL or ability to obtain a CESCL within first month of employment
• Valid driver’s license and acceptable driving record for the past three (3) years to be eligible under company vehicle insurance policy.
• Advanced skillset with the Microsoft Office Suite and Adobe Acrobat. Candidates will be required to complete a skills evaluation exam.
• Ability to work independently and as part of a crew in remote locations.
• Strong work ethic, reliability, and adaptability to changing site conditions.
• Remote or camp-based work experience preferred.

 

Working Conditions and Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly exposed to outdoor weather conditions. The employee is frequently exposed to wet or humid conditions; work near moving mechanical parts; work in high, precarious places; fumes or airborne particles; extreme cold and extreme heat. The employee is occasionally exposed to toxic or caustic chemicals; risk of electrical shock; risk of radiation and vibration. The noise level in the work environment is usually loud.

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The employee must regularly lift, move and /or carry up to 50 pounds, occasionally lift up to 100 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle, or feel and reach with hands and arms. The employee is frequently required to stand; walk and climb or balance. The employee is occasionally required to stoop, kneel, crouch, or crawl; talk or hear. Steel toed boots required on the job.

 

Travel may require an employee or contractor to pass a TSA security checkpoint. If the employee or contractor does not have valid identification, they will not be able to travel until valid identification is obtained and verified.  For this reason all employees and contractors must have valid identification when traveling to and from the site, for a list of TSA approved valid identification visit https://www.tsa.gov/travel/security-screening/identification . 

 

 

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

 

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.

 

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

 

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

 

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

 

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.