Location

SAINT LOUIS, MO 63105

Scheduled Hours

37.5

Position Summary

The Events Manager, Special Events Schools and Programs, reports to the Director of Special Events Schools and Programs and is responsible for planning and executing key events that build and strengthen relationships between the University and its alumni, parents, and friends. This role may regular travel to support and oversee events in cities across the country. The Events Manager oversees or supports all aspects of event planning, from concept through execution, ensuring high-quality, meaningful experiences that foster lasting connections.

Job Description

• Oversee and manage special events within University Advancement, providing strategic oversight and support as needed. These events include but are not limited to St. Louis-based and regional events, as well as targeted cultivation events.
  This role will work closely with the all departments of Special Events and University Ceremonies team to ensure seamless event execution and meaningful donor experiences.  This role will also assist overall SEUC events when necessary.

• Oversee event planning related activities including but not limited to contract negotiations and management, reserving event space, work with communications coordinator to create invitations, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assist with securing speakers, creating seating plans, assisting with talking points, briefing materials for university leadership, and onsite logistics.

• Oversee the management of one special events team coordinator and/or administrator including day-to-day management of timesheets, performance reviews and regular check-ins.

• Perform other duties as assigned.

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Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Ability to travel to various on- and off-campus locations
• Typically sitting at desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Experience in event planning, development, advancement or related field.
• Experience in budgeting and forecasting.
• Supervisory experience.
• Experience in higher education.
• Demonstrated strength in organizational and project management skills.
• Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
• Desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
• Ability to work successfully with administration, faculty, alumni, parents, and volunteers as appropriate.
• Desire and ability to work collaboratively with colleagues across development offices, as well as independently. 
• Experience with email building software and/or graphic design.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Building Partnerships, Communication, Computer Software, Email Software, Event Development, Event Management, Event Planning, FileMaker Pro, Financial Budgeting, Financial Forecasting, Graphic Design, Highly Developed Interpersonal, Interact with All Levels of Management, Learning Quickly, Microsoft Office, Multitasking, Organizational Advancement, Organizing, Prioritization, Professional Integrity, Task-Oriented, University Education, Work Collaboratively, Work Values

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.