Supv-Purchasing

Supv-Purchasing

 

7500 Material Services

Schedule: Monday through Friday 7:30a - 4:00p. Occasional overtime as required.

The Purchasing Supervisor will be responsible for daily supervision of the Purchasing office staff at Reid Health. The Purchasing Supervisor will work closely with the Materials Manager and Director of Materials & Linen Services to ensure the procurement of diverse supplies, equipment, and services to meet organizational needs. They are responsible to provide leadership and supervision of the purchasing and customer service personnel assigned to the Material Services Department.

Essential Responsibilities

• Ability to build and maintain good working relationships with personnel in all departments.  Must be customer service oriented with demonstrated experience in good customer relations and customer service.
• Must be capable of working effectively in a team-oriented environment.  Serves as a resource to coworkers. 
• Ability to lead multi-disciplinary teams towards consensus driven decisions.
• Must have excellent written and verbal communication skills. 
• Establishes and ensures compliance with policies concerning the acquisition of goods and services so that the maximum value will be obtained per dollar expended.  Value is defined as the combination of product quality, price and availability.
• Develops processes that result in purchase orders that deliver goods/services in the quantity, at the price, quality, and time required.  Establishes criteria for how and when to follow up on past-due purchase orders.  Monitors purchase order obligations for compliance and ensures purchase orders are closed when work has been completed.
• Completes negotiation and purchasing of capital equipment for organization.  Recommends opportunities for process improvement and follows policies to support capital purchases being made timely and in a cost-effective manner.
• Completes all purchasing activities related to identification of capital, minor equipment, and additional furnishings for construction related projects.
• In conjunction with and under the guidance of the HR staff, performs all personnel related functions for the assigned staff to include including, performance standards, counseling, appraisal, complaint/problem resolution, policy and procedure compliance and timekeeping compliance. 
• Leads efforts to sell capital equipment.
• Supports front line Purchasing operations through the processing of end user department Infor requisitions, invoices, confirmations, etc. on a daily or routine basis.
• Establishes management controls that monitor operations to validate compliance.
• Works in conjunction with Materials Leadership members to promote compliance with group purchasing organization (GPO) contracts. 
• Must be a self-starter - able to work, productively, while working independently.
• Must possess a high degree of conscientiousness and be capable of exercising good judgment skills while making independent decisions.
• Stays abreast of and ensures compliance with legal, regulatory and policy developments affecting areas of responsibility.
• Works with Information Services on Infor matters affecting Purchasing processes and procedures, and data integrity. 
• Identifies and tests strategies to leverage the operational efficiency of the Infor system.
• Provides collaborative leadership to the Materials Purchasing staff that embodies high level communication, active listening, team building, empowerment, and professional growth for all assigned employees. 
• Regularly attends, and participates in: staff meetings, in-services, and external continuing education to further their capabilities in their professional field.
• Directs all departmental inquiries and performs all departmental activities in a friendly, professional, caring manner.
• Ensures compliance with all departmental and hospital policies.

Qualifications

Education Required:  High school diploma

Education Preferred:  Bachelor’s degree

Experience Required:  Two years of combined supply chain or purchasing experience Experience Preferred:  Two years of experience working in acute care hospital environment and previous supervisory/management experience

Licensure: None

Certifications:  None

Other:  Two years of experience working with Workday is preferred.

Work Environment

Office environment

Overtime: As needed, and up to 5 hours per week in most situations

Work on Holidays:  Yes, when the office is open and through rotation

Work on Weekends:  Rarely, but when required for significant projects

Work from Home: 1 day per week, if staffing allows 

Work on Different Shifts:  N/A

On-Call:  N/A

Travel:  Yes, between Reid and RHPA locations.

Physical Requirements

Heavy Lifting:  yes                               Exposure Limits:  not more than 25 pounds, 10% of the day

Pushing/Pulling:  yes                           Exposure Limits:  not more than 50 pounds,                                                                    10% of the day

Standing:  yes                                      Exposure Limits:  as desired

Sitting:  yes                                         Exposure Limits:  up to 8 hours per day

Walking:  yes                                       Exposure Limits:  30% of shift or less

Climbing:  no                                       Exposure Limits:

Other Exposures:  None

This description is intended to describe the general nature and most essential duties to be performed by people assigned to this classification.  It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.  Management has the right to assign or reassign duties and responsibilities to the job at any time.  All Reid Health campuses are smoke-free.