Senior Administrative Coordinator, Global Head of Oncology Corporate Affairs

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

Introduction to role:

Do you thrive in fast-paced, global environments where exceptional coordination unlocks real-world impact for patients? As Senior Administrative Coordinator to the Global Head of Oncology Corporate Affairs, you will be the force that keeps a high-performing, globally dispersed team operating at pace and on priority.

Based in Gaithersburg, MD, you will orchestrate complex operations so the leader and her team can focus on advancing our oncology narrative across all phases of development. Your judgment, precision and forward planning will help transform ambitious goals into day-to-day progress. Are you ready to anticipate needs, remove friction and enable decisive action across time zones?

Accountabilities:

• Executive Operations Leadership: Lead a sophisticated, high-volume calendar across multiple time zones; make priority calls and protect focus time to enable the leader to deliver at scale.

• Global Travel and Expenses: Handle end-to-end domestic and international travel; prepare accurate expense reports and ensure timely follow-through on all logistics.

• Communications on Behalf of the Leader: Communicate professionally on the leader’s behalf; follow up on actions and clarify assignments to keep work moving.

• Document and Presentation Excellence: Produce accurate, well-formatted documents, PowerPoint presentations and reports under tight deadlines; draft and substantially edit materials that often include technical terminology and statistical data.

• Meeting and Event Delivery: Prepare agendas, presentation materials and minutes; plan and implement internal and external meetings and events, providing delegate support and liaising with vendors and agencies.

• Project Coordination: Provide project support and logistics across initiatives that span global audiences; track actions and dependencies to ensure on-time delivery.

• Budget Stewardship and Systems: Provide budget management and purchase order support within AstraZeneca systems, including Coupa and Anaplan; ensure functional information is accurate, accessible and integrated across the team.

• Process Improvement: Apply knowledge of AstraZeneca processes and systems; recommend and implement better ways of working and process enhancements to drive efficiency.

• Community Contribution: As part of the global PA and administrative community, provide back-up support and training to colleagues and actively contribute to shared practices.

• Discretion and Influence: Maintain confidentiality, exercise sound judgment and use tact, persuasion and negotiation to progress objectives.

Essential Skills/Experience:

• H.S. diploma required; college degree preferred.

• 5+ years of administrative support experience.

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook and competency with virtual technologies (e.g., MS Teams, Zoom).

• Exemplary written and verbal communications skills.

• Ability to interact expertly with executives and employees at all levels.

• Excellent team working, networking and influencing skills.

• Ability to think creatively, beyond boundaries of own job, challenges the status quo and seeks opportunities for continuous improvement.

• Flexible to adapt to constantly evolving needs and deadlines and ability to prioritize time critical assignments.

• Ability to work in a global environment including understanding of cultural differences.

• Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion.

• Ability to demonstrate tact, persuasion and/or negotiation to accomplish the objectives.

Desirable Skills/Experience:

• Experience of providing administrative support in a global corporate environment across multiple time zones.

• Experience using AI tools for productivity.

• Experience in a pharmaceutical or biotechnology firm is desired.

Why AstraZeneca:

Join a global enterprise where accountability and trust go hand in hand with pace and innovation. You will partner with sharp, mission-driven colleagues who bring unexpected teams into the same room to unleash bold thinking—combining communications expertise with digital tools to move faster and tell our story with clarity. Here, you are encouraged to challenge how things are done, make quick, informed decisions and turn ideas into better ways of working that free our experts to focus on what matters most: better outcomes for patients. We value kindness alongside ambition, and you will have the space to learn, share and grow through a strong global network that thrives on continuous improvement.

Call to Action:

Step forward and show us how you will keep a global leader and team moving at their best—so together we can accelerate our impact for patients.

The annual base pay (or hourly rate of compensation) for this position ranges from $68,155.20 to $102,232.80. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program [401(k) plan]; paid vacation and holidays; paid leaves; and, health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 12 years

• Top 100 Employers Award

• Canada’s Most Admired Corporate Culture

• Learn more about working with us in Canada

• View our YouTube channel

Are you interested in working at AZ, apply today!

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing [email protected].

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Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.