Sr. Project Manager

The Sr. Project Manager is an early-career project management professional who will support cross-functional initiatives while developing the skills, experience, and leadership capabilities needed to grow within the Program & Portfolio Management Office (PPMO).

This role is ideal for an individual who is exceptionally organized, highly self-motivated, and passionate about improving the way work gets done. The successful candidate will thrive in a fast-paced biotechnology environment, demonstrate strong communication skills, and embrace technology as a means of driving efficiency and innovation.

As a Sr Project Manager, you will work closely with project managers, functional leaders, and subject matter experts across the organization to coordinate projects, improve processes, leverage modern productivity tools, and help teams successfully deliver strategic initiatives.

Responsibilities: 

Project Coordination & Execution

• Support the planning, execution, monitoring, and reporting of cross-functional projects across R&D, Clinical, Regulatory, Quality, Operations, IT, and Commercial teams.
• Develop, maintain, and update project plans, timelines, action item logs, risk registers, and status reports.
• Coordinate project meetings, prepare agendas, document meeting outcomes, and track follow-up actions.
• Assist project leaders in identifying and resolving project risks, dependencies, and resource constraints.
• Track project performance against established milestones, timelines, and objectives.
• Prepare clear, concise project communications and presentations for stakeholders at all organizational levels.

Portfolio Management & Strategic Prioritization

• Support portfolio-level planning, tracking, and reporting across active and emerging PPMO initiatives to help leadership maintain visibility into project status, priorities, risks, and resource needs.
• Assist with maintaining portfolio dashboards, roadmap views, prioritization tools, and governance materials that enable data-driven decision-making.
• Help collect, organize, and synthesize project and program information from cross-functional teams to support portfolio reviews, leadership updates, and strategic planning discussions.
• Monitor portfolio dependencies, milestones, capacity considerations, and key decision points to help identify potential conflicts or opportunities for alignment.
• Contribute to the development and continuous improvement of portfolio management processes, templates, metrics, and reporting standards within the PPMO.

Process Improvement & Operational Excellence

• Identify opportunities to streamline workflows, reduce administrative burden, and improve project execution efficiency.
• Develop standardized templates, documentation, dashboards, and reporting mechanisms.
• Support continuous improvement initiatives across the PPMO and broader organization.
• Apply structured problem-solving techniques to improve business processes and team effectiveness.

Technology & Digital Enablement

• Serve as a power user and advocate for Microsoft 365 tools, including Teams, SharePoint, Excel, PowerPoint, Outlook, OneNote, Planner, and Copilot.
• Help establish and maintain organized, scalable project workspaces and information repositories.
• Explore and evaluate emerging software solutions that improve collaboration, project visibility, and operational efficiency.
• Support the adoption of project management tools and best practices across teams.

AI Innovation & Automation

• Leverage AI-powered tools to enhance project planning, documentation, meeting management, reporting, and knowledge sharing.
• Experiment with and recommend innovative ways to apply AI and automation to business processes.
• Stay informed on evolving AI technologies and identify practical opportunities to improve productivity across the organization.

Cross-Functional Collaboration

• Build strong relationships with diverse stakeholders across technical, scientific, operational, and business functions.
• Communicate effectively with audiences ranging from laboratory scientists and engineers to senior business leaders.
• Facilitate information sharing, alignment, and decision-making across project teams.

Minimum Education, Experience, & Specialized Knowledge (Required): 

• Bachelor's degree in Life Sciences (Biology, Molecular Biology, Genetics, Biotechnology, Biochemistry, Biomedical Sciences, or related field) or another technical discipline.
• 0-3 years of project coordination, project management, operations, biotechnology, healthcare, diagnostics, or related experience.
• Advanced proficiency with Microsoft 365 applications, including Excel, PowerPoint, Teams, Outlook, SharePoint, and Word.
• Strong written and verbal communication skills with the ability to convey complex information clearly and concisely.
• Demonstrated organizational skills with exceptional attention to detail.
• Ability to work independently, manage competing priorities, and take ownership of assigned work.
• Strong analytical, problem-solving, and critical thinking abilities.
• Demonstrated aptitude for learning new technologies, systems, and processes quickly.
• Ability to adapt and respond effectively in a dynamic, fast-paced environment.

Preferred Qualifications

• Exposure to project management methodologies and tools.
• Familiarity with Smartsheet, Microsoft Project, or similar project management platforms.
• Familiarity with product development lifecycles and regulated environments such as FDA, CLIA, ISO 13485.
• Exposure to portfolio management concepts, including project intake, prioritization, roadmap planning, resource visibility, governance, and executive-level reporting.
• CAPM, PMP, or other project management certification (preferred but not required).
• Familiar with AI tools and a demonstrated interest in applying AI to improve business processes.

Ideal Candidate Profile

The ideal candidate is someone who:

• Loves organization and naturally creates structure in complex environments.
• Is energized by identifying ways to make processes more efficient.
• Learns quickly and proactively seeks opportunities for growth.
• Is curious about technology and enjoys experimenting with new tools.
• Views AI as an opportunity to innovate rather than simply automate.
• Communicates with clarity, confidence, and professionalism.
• Works independently while collaborating effectively across teams.
• Demonstrates accountability, initiative, and a strong customer-service mindset.
• Aspires to grow into larger project, program, or portfolio management responsibilities over time.