Head Account Clerk - Open-Competitive Exam

The employee in this position is primarily responsible for supervising the processing and maintenance of various records and accounts.  This employee works under the general supervision of a higher level employee.  Performs related work as required.

• Supervises and assigns work to employees performing record and account keeping duties; 
• Processes journal entries submitted for payment;
• Performs budgetary control functions;
• Prepares a variety of written and statistical reports;
• Corresponds with and answers questions from the public and various other City departments;
• Assists in the preparation of budget estimates for the fiscal period;
• Prepares data for computer processing and reads printouts.

High School diploma or GED, PLUS:
I.  Associates degree in Business Administration or a related field AND three (3) years of experience in record and account keeping; II. Four (4) years experience as described in I.

Scopes/Subjects of Examination: A test designed to evaluate knowledge, skills and /or abilities in the following areas.

Understanding and Interpreting Written Material: These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic. 

Arithmetic Computation with Calculator: These questions test for the ability to use a calculator to do basic computations. Questions will involve addition, subtraction, multiplication and division. You may also be asked to calculate averages, to use percents, and to round an answer to the nearest whole number.

Understanding and Interpreting Tabular Material: These questions test your ability to understand, analyze, and use the internal logic of data presented in tabular form. You may be asked to perform tasks such as completing tables, drawing conclusions from them, analyzing data trends or interrelationships, and revising or combining data sets. The concepts of rate, ratio, and proportion are tested. Mathematical operations are simple, and computational speed is not a major factor in the test.

Supervision: These questions test for knowledge of the principles and practices employed in planning, organizing, and controlling the activities of a work unit toward predetermined objectives. The concepts covered, usually in a situational question format, include such topics as assigning and reviewing work; evaluating performance; maintaining work standards; motivating and developing subordinates; implementing procedural change; increasing efficiency; and dealing with problems of absenteeism, morale, and discipline. 

Test Guide: 

• A Guide for the Written Test for Higher Level Account Clerical is available at the New York State website: https://www.cs.ny.gov/testing/testguides.cfm. Candidates not having access to a computer or the internet may request copy of the test guide from the municipal civil service office conducting this examination using the contact information found elsewhere on this announcement.

• The Central Library of Rochester and Monroe County along with other branches may have exam-related material.