- Location
- KPJ Healthcare Berhad, Malaysia
- Type
- Full-time
- Department
- Finance
- Source
- Workday
Description
- Assist the Head of Legal & Advisory in organising the Legal & Advisory’s timetable, functions and activities to ensure the department is able to function effectively and efficiently.
- Assist Group Legal & Advisory to prepare the yearly legal budget and financial audit.
- Assist Group Legal & Advisory to prepare PAF, obtain its approval and submission of the invoices to finance for payment.
- Assist Group Legal & Advisory to monitor the expenditure of the legal budget.
- Register and manage daily incoming work requests.
- Assist Group Legal & Advisory and inter department on the stamping of legal documents.
- Assist Group Legal & Advisory and inter department to conduct searches with SSM and others, if required.
- Alert and update Group Legal & Advisory on any latest initiative by KPJHB and its group of companies.
- Liaise with inter department personnel with regard to procuring signing of documents (including approval memo).
- Manage various administrative duties, including scheduling meetings for Group Legal & Advisory (which involves preparing the venue and coordinating food and beverages), overseeing the schedules of Group Legal & Advisory personnel, answering phone calls, ensuring adequate stationery supplies and facilitating the smooth operation of the Group Legal & Advisory.
- Preparing solicitors’ appointment letter.
- Safekeep record solicitors (Panel) list
- Manage, organize and maintain physical and electronic legal documents, ensuring documents are filed and safe keep properly and efficiently and to prepare necessary listings in the relevant Contract Management System.
- Maintain an orderly document management system in the legal shared folder.
- Execute any work as and when instructed by any personnel in the Group Legal & Advisory, priority to be given to the Head of Legal & Advisory and Unit Head.
Skills
Contract Management