Executive Administrative Assistant - Civil Space (Onsite)

Date Posted:

2026-09-18

Country:

United States of America

Location:

US-CT-WINDSOR LOCKS-B1 ~ 1 Hamilton Rd ~ BLDG 1

Position Role Type:

Hybrid

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.

Security Clearance Type:

None/Not Required

Security Clearance Status:

Not Required

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.

Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense.

Collins Aerospace is seeking a highly motivated and professional Executive Administrative Assistant to support senior leaders within the Civil Space organization. This role partners closely with business leaders across Collins Aerospace, requiring exceptional judgment, discretion, and organizational capability.

The ideal candidate is a self-starter who excels in fast-paced environments, manages multiple priorities under tight deadlines, and demonstrates strong technical proficiency. Outstanding written and verbal communication skills, attention to detail, and a high level of professionalism are essential. This position involves a wide range of administrative responsibilities and requires someone who takes ownership of tasks and adapts quickly as new needs arise, while maintaining strict confidentiality at all times.

This is an onsite position and can be located at one of the following locations: Windsor Locks, CT or Rockford, IL.

What You Will Do:  

• Proactively manage priorities between the business to ensure leaders are supported in a balanced manner.

• Manage complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast-paced environment. This will include support in managing schedule conflicts across a global organization, proactively looking ahead to adjust or deconflict, often using discretion based on understood priorities to make decisions.

• Proactive email management and alerting to executive priority actions.

• Obtain a great understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within Mission Systems/Civil Space and proactively create a support infrastructure for effective coordination.

• Communicate effectively and maintain a professional presence while engaging with executives, customers, and employees.

• Ensure accuracy and thoroughness in all tasks while safeguarding confidential and sensitive information.

• Provide exceptional customer service and representation of the Civil Space team with professionalism and responsiveness.

• Assist in the preparation of agendas, briefings, correspondences, PowerPoints, spreadsheets, ordering supplies and meals for Staff Meetings and All Hands meetings and other events, as needed.

• Arrange smooth travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.

• Process expense reports and invoices in a timely manner in accordance with company policies and procedures.

• Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more.

• Proactively support the team with necessary information flow & proper distribution to the department (emails, staff meetings, skip levels, all hands, town halls, one-on-one meetings, team events).

• Schedule and attend staff meetings and all hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes. 

• Support team documentation activities: ensuring all documentation is up-to-date, organized, and accurate, including email distribution lists, shared files, Teams channels, organizational charts, websites, etc. 

• Order supplies and perform other administrative/clerical and ad-hoc tasks, as assigned  

• Support the onboarding and personnel exit process.

• Support both Windsor Locks, CT and Rockford, IL, including occasional travel between sites.

• Travel approximately 10%.

Qualifications You Must Have: 

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years relevant experience.

• 5+ years of administrative, executive support, or program coordination experience, preferably in aerospace/defense or a complex manufacturing environment.

• Experience supporting senior leaders and high-visibility customer/executive visits.

• Demonstrated success in organizing and coordinating complex schedules, managing multiple priorities, and adapting to frequent last‑minute changes.

• Experience utilizing Microsoft Office, PowerPoint, Excel, Teams, Outlook, and SharePoint.

• Proven experience coordinating site tours, agendas, visitor access, conference rooms, AV, catering, signage, and other logistics.

Qualifications We Prefer: 

• Experience coordinating NASA, government, prime contractor, or other customer engagements preferred.

• Ability to manage meeting cadence, action trackers, KPIs, presentations, and leadership materials.

Role Type

*Please ensure the role type defined below is appropriate for your needs before applying to this role. This position is classified as:

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products.

Candidates will learn more about role type and current site status throughout the recruiting process. For onsite and hybrid roles, commuting to and from the assigned site is the employee’s personal responsibility.

What We Offer

Some of our competitive benefits package includes:   

•       Medical, dental, and vision insurance. 

•       Three weeks of vacation for newly hired employees. 

•       Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option.  

•       Tuition reimbursement program.

•       Student Loan Repayment Program. 

•       Life insurance and disability coverage. 

•       Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection. 

•       Birth, adoption, parental leave benefits. 

•       Ovia Health, fertility, and family planning.  

•       Adoption Assistance.           

•       Autism Benefit. 

•       Employee Assistance Plan, including up to 10 free counseling sessions.  

•       Healthy You Incentives, wellness rewards program.

•       Doctor on Demand, virtual doctor visits.  

•       Bright Horizons, child and elder care services.

•       Teladoc Medical Experts, second opinion program.  

•       And more!  

Learn More and Apply Now!

Avionics delivers advanced cockpit displays, vision systems, and comprehensive digital solutions for global government, commercial and business aviation customers. We provide connectivity and managed data services to ensure safety and seamless communication for passengers, crews, and militaries, from aircraft and airports to air traffic management. Join us in creating solutions that connect the world, one flight at a time. Start your application today.

At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other -- propel us all higher, again and again. Apply now and be part of the team that’s redefining aerospace, every day.

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

The salary range for this role is 53,100 USD - 100,900 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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