Director, Faculty Affairs and Planning

Position Title:

Director, Faculty Affairs and Planning

Position Type:

Regular

Hiring Range:

$91,800 - $114,785 annual; Compensation will be based on education, experience, skills relevant to the role and internal equity.

Pay Frequency:

Annual

POSITION PURPOSE

The Director of Faculty Affairs and Planning in the Leavey School of Business provides strategic leadership and operational oversight of all faculty affairs, academic planning, and accreditation activities. This position requires interpersonal and analytical skills which will enable the incumbent to administer in a manner that is adaptive, responsive, innovative, and technologically skilled, exhibiting excellence in administration and service.

The Director is critical to the daily operations of the Business School and serves as a liaison to academic leadership including the Dean, the Dean’s Leadership team, the academic department chairs, and the Faculty Affairs team in the Office of the Provost.

       

ESSENTIAL DUTIES AND RESPONSIBILITIES      

1.  Faculty Affairs

• Leads contract review process including first-level assessment in advance of any contract approval or submission for all faculty with Leavey; ensures compliance with all Federal, State, Local and University laws, rules, regulations, policies
• and procedures; ensure expenditures are within established budgets.
• Advise and assist the Dean and Senior Assistant Dean of Finance & Administration on faculty compensation and related budgets, providing detailed analyses and recommendations to ensure fiscal responsibility.
• Serve as the primary authority for interpreting and applying University faculty policies within the School, advising senior leadership and department chairs on complex matters.
• Work in coordination with the Director of Finance and Administration on faculty grants.
• Keep accurate records on all rank and tenure information related to faculty within the
• Leavey School of Business, including but not limited to course releases, overloads, and research support.
• Manage faculty accomplishments, merit performance scores, faculty personnel records, annual review of research proposals, and allocation of grants, in consultation with the Dean, and Sr. Assistant and Associate Dean(s).
• Collaborate with the Leavey Rank and Tenure Committee including oversight of preparation of applicant packages, external review processes, and processing of confidential materials.
• Oversee the onboarding process for all new faculty at the Leavey School of Business, in collaboration with the Sr. Assistant Dean of Finance and Administration and Associate Dean.
• Provides reporting support for all faculty operating budgets.
• Manage the Annual PPN process.

2. Academic Planning and Curriculum Management

• Facilitate the internal and external curriculum approval processes and help coordinate the annual catalog by collaborating with Academic Departments to ensure accuracy and clear communication.
• Direct the scheduling process, and Workday Student processes internal to Leavey including course master file updates, prerequisite entries, section data updates, and classroom assignments.
• Conduct audits and generate reports related to enrollment and curriculum to ensure adherence to academic and institutional standards.

3. Assessment, AACSB Accreditation, and Data Analytics:    

• Design and execute assessment strategies, evaluating administrative effectiveness to drive continuous improvement.
• Work on assessment-related reports and dashboards as needed to help drive continuous improvement.
• Lead cross-departmental data governance initiatives to enhance data integrity, transparency, and strategic use in decision-making.
• Oversee the operations and maintenance of assessment-related software and data systems, ensuring data integrity, accuracy, and security.
• Project manage AACSB accreditation process, including data software and reporting to ensure compliance.
• Act as the Dean’s delegate in meetings with University leadership, external stakeholders, and professional organizations on matters related to faculty affairs and accreditation.
• Represent the Leavey School of Business in the University Assessment Committee.

4. Other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse

multicultural environment.

Knowledge

• Knowledge of and experience with essential computer programs, and familiarity with Workday helpful.
• Understanding of fiscal management in an academic context.

Skills & Abilities

• Polished interpersonal skills, with the ability to handle difficult or demanding
• constituents tactfully.
• Ability to work effectively with faculty, students and staff as well as university
• administrators at various levels.
• Ability to handle multiple projects, set priorities, exceed deadlines, and maintain a high
• level of performance in a fast-paced environment with frequent interruptions.
• Ability to work effectively with staff across non-hierarchical relationships.
• Ability to maintain a high level of confidentiality
• Expertise in system-level relational databases and data extraction with SQL, and Tableau; familiarity with data warehouse concepts.
• Experience with statistical computing languages (e.g., R, Python).
• Proven ability to develop, implement, and supervise curriculum assessment programs.
• Proficiency with Google and Microsoft Office Suite (including Excel, Outlook, Word, PowerPoint, Docs, and Sheets).

Education and/or Experience

• Bachelor's degree required; 5 years of experience.
• Experience in higher education administration is preferred.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel to outside customers, vendors or suppliers.

Work Environment

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office and computer lab environment.
• Mostly an indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

 

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws.  For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at  https://www.scu.edu/title-ix/. 

 

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities.  Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at [email protected] or by phone at (408)554-4392. Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact [email protected].