Regional Human Resource & Administration Executive

Responsibilities:

The Regional Human Resource & Administration Executive will manage a full spectrum of HR & Admin. functions and operations, including but not limited to:

• Conduct and handle onboarding, offboarding, and HR record maintenance.
• Handle HR functions, particularly those related to the preparation and administration of employment contracts and consultancy agreements, visa applications, and other HR correspondence.
• Update and maintain employee records, information, and documents accurately.
• Coordinate and ensure new joiners are provided with the necessary workplace facilities and equipment, including desk space, laptops/desktops, phones, ID/access cards, business cards and other required items.
• Coordinate the offboarding process, ensuring resigning staff complete the required handover, return all company assets, and that relevant system access is revoked.

Payroll:

• Monitor and coordinate with the Finance team regarding monthly payroll computation, staff claims, and processing for all employees to ensure accurate and timely management of payroll and claims.
• Check overall staff claims based on company / Global compensation and benefits.

Training and Development:

• Oversee and manage the planning and execution of training programs to develop and retain high-performing talents.
• Ensure there are proper records for all training attended by the staff.
• Conduct yearly Training Needs Analysis (TNA).

Performance Appraisal and Talent Management:

• Ensure probationary and annual performance evaluations are done in a timely manner.
• Manage all aspects of employee relations, including grievances/queries, performance and attendance monitoring and reporting, and discipline.
• Organize event planning, employee engagement events, booking of flight tickets and accommodation, etc.

Other HR & Admin Matters:

• Ensure HR & Admin policies and Standard Operating Procedures are being followed. 
• Monitor and purchase stationery, groceries, and any other purchases with attention to budgetary constraints.
• Ensure security, safety, and cleanliness of office space at all times.
• Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested, or entrusted to you by your superiors. 

Working Hours:

• 8:00 a.m. - 5:00 p.m.
• 9:00 a.m. - 6:00 p.m.
• 10:00 a.m. - 7:00 p.m.

Work Requirements:

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field. 
• 3-7 years of relevant HR experience. 
• Experience in HR operations, payroll, employee lifecycle, and HR administration. 
• Good understanding of HR processes and employment practices. 
• Experience supporting regional or global HR operations will be an advantage. 
• Good command of English, both written and verbal. 
• Strong attention to detail and organisational skills. 
• Able to manage multiple tasks and work with different stakeholders. 
• Proficient in Microsoft Office and comfortable working with HR systems. 
• Able to work independently while knowing when to seek guidance or escalate matters. 
• Immediate availability or a short notice period will be an advantage. 

Benefits:

• Festival leave entitlement
• Parking reimbursement
• Group insurance coverage (inpatient & outpatient) 

Office Location: Vertical Business Suite, Bangsar South, Kuala Lumpur, Malaysia