Lead Accounting Assistant

ESSENTIAL FUNCTIONS - Essential functions are the fundamental and primary duties of a classified position that an employee must be able to perform, with or without reasonable accommodation, in order to fulfill the purpose of the position. 

• Carry out the Sheriff’s Mission and Vision and adhere to the Office’s Core Values; Trust, Service, Community; 

• Cultivates high morale and a Team culture within the Sheriff’s Office;

• Prepares, reviews, and processes invoices, purchase orders, reimbursements, and payment requests;

• Assists in the preparation of financial reports, schedules, and documentation for internal review, audits, and budget monitoring;

• Process employee per diem requests in accordance with County policies;

• Researches and resolves accounting discrepancies and responds to inquiries from staff, vendors, auditors, and county departments;

• Serves as a liaison between the Sheriff’s Office and County Purchasing and Auditor’s Offices;

• Monitors compliance with departmental policies, county procedures, and internal controls;

• Maintains accurate and organized financial records, both electronic and paper, in accordance with records retention requirements;

• Manages all department’s annual contract renewals;

• Maintains and manages all department fleet records;

• Assists in developing and updating accounting procedures and workflows to improve efficiency and accuracy;

 EDUCATION, TRAINING & EXPERIENCE – The preferred way to obtain the minimum knowledge, skills, and abilities to perform the essential functions of the position are listed below. The County reserves the right to consider higher levels of education in lieu of training and experience and vice-versa. 

• Minimum 1-Year administrative or related experience required

OTHER MINIMUM REQUIREMENTS – Applicants must be able to meet all of the following minimum requirements in order to be considered for employment. 

• 18 Years of age or older

• High school diploma or G.E.D.

• Possess a valid Texas Driver’s License

• Be a United States Citizen (Born or Naturalized)

• Have a working cell phone

• No more than 20/200 vision that is correctable to 20/20;

• No convictions or court-ordered community supervision or probation for any criminal offense above Class B misdemeanor within the last ten years from the date of the court order;

• Honorable Discharge from Military Service (If applicable)

KNOWLEDGE & SKILLS – To perform this position successfully, an individual(s) shall possess the following knowledge and skills in order to perform the essential functions proficiently. 

• Knowledge of the principles, practices, and procedures of the local and state criminal justice system.

• Intermediate proficiency with modern office equipment and procedures.

• Ability to become proficient in all County and Department policies and procedures.

• Effective oral and written communication skills.

• Ability to multitask and perform effectively in a constantly changing work environment.

• Ability to exercise sound judgment and make well-reasoned decisions under high-stress conditions.

• Ability to maintain strict confidentiality.

• Ability to foster productive, cooperative working relationships with employees, supervisors, external partners, public officials, and the general public.

PHYSICAL DEMANDS – The duties of this position may involve certain physical requirements that are necessary to perform the essential functions to include, but not limited to: 

• Perform physical activities including walking, running, crawling, standing, sitting, jumping, kneeling, bending, and lying down for extended periods;

• Perform physical tasks involving carrying, pushing, pulling, dragging, and holding medium objects;

• Operate vehicles, exercising sound judgment and strict adherence to safety procedures;

• Engage in high-stress and physically demanding duties and training scenarios;

• Speak and hear in order to communicate effectively in person, through telephone, and through emergency radios.

 ENVIRONMENTAL CONDITIONS – This position may involve exposure to hazardous, dangerous, or adverse environmental conditions to include, but not limited to: 

• Duties and training are regularly performed both indoors and outdoors.

• Work may occur during natural and man-made disaster situations.

• Exposure to adverse weather conditions, including extreme heat, extreme cold, rain, sleet, snow, ice, and high winds.

• Exposure to biohazardous and toxic materials.

• Work in both bright and low-light environments.

• Exposure to high noise levels that may result in potential hearing damage.

• Work in and around high-voltage areas.

• Work in areas with operating heavy machinery.

• Work in spaces that may not be compliant with local, state, and federal safety codes or ADA regulations.

DISCLAIMER - This job description is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the position. The employer reserves the right to modify, add, or remove duties and to assign other related work as required to meet operational needs. Nothing in this job description shall be construed as creating a contract of employment or limiting management rights. All duties must be performed in accordance with applicable laws, policies, and procedures. Essential functions of the position must be performed with or without reasonable accommodation, consistent with state and federal law.