Administrative Assistant

Overview

We're Hiring: Administrative Assistant 

Location: Cherry Hill, NJ Employment Type: OnsiteDepartment: Adult Employment Services  

Salary Range: $45,500- $50,000

 

 

Bancroft is currently seeking a full-time Administrative Assistant 

Position Summary:

Coordinates office services such as purchasing, payroll, records control and other administrative activities.  Interprets operating policies; exercises independent judgment in the resolution of administrative problems.

 

Responsibilities

Essential Responsibilities:

• Maintains close and highly responsive relationship to daily activities of Director and Program Managers/Team Leaders while receiving minimal supervision.
• Assumes delegated administrative and secretarial responsibilities for the program.
• Establishes and maintains effective communication to ensure compliance with policies and procedures.  Oversees check requests, cash advances, census, program and grocery money and admission and discharge from the program.
• Maintain and operates various office equipment (computer, copier, fax, typewriter, transcriber, etc.) and follow-up on maintenance, supplies or service requests as necessary.
• Establishes and maintains various file systems such as quarterly reports tracking, risk management data collection, incident report documentation, MS Health tracking, etc.
• Serves as a liaison between supervisory staff and direct care staff.  Serves as a source of information on policies and procedures.
• Oversees and distributes payroll checks.  May need to act as a timekeeper or backup timekeeper for Time Force System.
• Assists in coordinating and scheduling meetings, travel arrangements and special functions as needed.

Qualifications

Education & Experience: 

High School diploma or equivalent required.  Three (3) to five (5) years experience in a related field.  Minimum 18 years of age required.  Five (5) years experience working in programs for people with developmental disabilities and/or brain injury.  

 

Special Skills:

A standard of excellence that demonstrates an overall concern for quality work, communications and commitment to doing what is best for the organization.  Requirements include strong writing ability (in terms of clarity, accuracy and proper use of grammar), interpersonal skills, ability to work with a diverse group of people and teamwork abilities.  Knowledge of accreditation and licensing requirements would also be helpful.  Knowledge of Microsoft Office software, particularly Word, Excel and Access.