Real Estate and Facilities Manager

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance.

TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR.

Don't meet every single requirement? Studies have shown that many potential applicants discourage themselves from applying to jobs unless they meet every single requirement. TriNet always strives to hire the most qualified candidate for a particular role, ensuring we deliver outstanding results for our small and medium-size customers. So if you're excited about this role but your past experience doesn't align perfectly with every single qualification in the job description, nobody’s perfect – and we encourage you to apply. You may just be the right candidate for this or other roles.

A Brief Overview

The Real Estate & Facilities Manager will be a project manager, ensuring execution of day to day real estate portfolio and facilities operations across TriNet locations, ensuring safe, reliable, and cost effective workplaces that align with our workforce needs. The role partners closely with People, Finance, IT, Security, Workplace Services and site leaders to plan, coordinate, and direct projects to ensure overall project success. The role requires extreme attention to detail to coordinate all real estate portfolio actions, keep leases and services on track, maintain vendor and landlord relationships, and deliver projects on time and on budget. This role is also responsible for maintaining data, reporting, playbooks, and KPIs. Ideal candidate will have knowledge of construction management, real estate lease negotiations, location identifications, and strong project management skills. Our Atlanta office is growing rapidly with phased construction over the next two years, hosting a majority of our U.S. based colleagues.

What you will do

• Oversee day to day real estate and facilities operations across all company locations.
• Manage the lease administration SharePoint (critical dates, options, expirations) and ensure documents and records are accurate and current; prepare summaries and comparisons for review.
• Lead projects in partnership with internal stakeholders to review, negotiate, and execute leases, acquisition agreements, amendments, renewals, and terminations.
• Responsible for knowing, creating, and drafting SOWs for vendors to bid for any construction projects.
• Support all real estate and facilities transaction activities with data gathering, broker coordination, RFPs, and diligence packages; draft first pass analyses and coordinate approvals.
• Track space utilization and headcount plans; keep floor plans, stacking diagrams, and seat assignments updated in the chosen tools.
• Ensure all facilities are fully operational, safe, and aligned with business needs including overseeing day-to-day facility services, meeting SLAs and compliance requirements: log, triage, and resolve service tickets. Identify and recommend maintenance, mechanical, electrical, and facility design improvements.
• Coordinate any and all projects, including but not limited to moves, openings, consolidations, and decommissions with clear communication to impacted teams, vendors, and landlords; manage punch lists to closure.
• Plan and run all renovations and workplace refreshes (schedule, budget tracking, vendor coordination, communication, and site logistics); escalate risks and drive change control.
• Assist with RFPs, SOWs, and renewals; validate invoices and track savings and quality metrics.
• Manage purchase orders, invoices, accruals, and monthly variance explanations for facilities OPEX and small CAPEX; maintain trackers and produce routine dashboards.
• Execute sustainability initiatives (energy, waste, space efficiency) and support safety/regulatory compliance checks; coordinate drills and readiness tasks tied to business continuity plans.
• Maintain playbooks, standard operating procedures, and KPIs; ensure consistent use of technology platforms for lease admin, portfolio analytics, and service delivery.
• Support global portfolio activities and coordinate with the Hyderabad GCC in partnership with the Director (e.g., data collection, vendor updates, and service monitoring).
• Performs other duties as assigned
• Complies with all policies and standards

Education Qualifications

• Bachelor's Degree or equivalent experience required

Experience Qualifications

• Typically 8+ years corporate real estate and/or facilities across multi‑site environments required

Skills and Abilities

• Project management and change coordination skills; able to manage schedules, vendors, and site logistics. (Advanced proficiency)
• Understanding of building construction and systems, i.e., electrical, HVAC, fire suppression, backup power, low voltage data cabling (Intermediate proficiency)
• Provide excellent customer service to all colleagues in the organization (Intermediate proficiency)
• Willingness and ability to proactively build strong, collaborative relationships with TriNet leaders, office stakeholders, colleagues, and vendors (Advanced proficiency)
• Strong organizational and time management skills (Intermediate proficiency)
• Adjusts quickly to changing priorities and conditions (Intermediate proficiency)
• Ability to operate with discretion and maintain absolute confidentiality (Advanced proficiency)
• Excellent verbal, written, communication, and interpersonal skills (Advanced proficiency)
• Adaptability and follow‑through in a dynamic environment; clear prioritization and bias to action. (Advanced proficiency)
• Ability to work independently, multi-task, and prioritize in a dynamic environment (Advanced proficiency)
• Ability to work under pressure while maintaining composure and professionalism (Advanced proficiency)
• Knowledge of flexible workspace programs (Advanced proficiency)
• Proficient in Microsoft Office Suite; AutoCAD experience a plus (Intermediate proficiency)

Licenses and Certifications

• Certified Facility Manager (CFM) preferred
• International Facilities Management Association preferred

Travel Requirements

Regular travel required when necessary to support current projects and overall portfolio management

Work Environment

• Work in clean, pleasant, and comfortable office or home setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.

The preferred location for this role is Atlanta, GA, and the salary range for this location is $89,600.00 to $168,000.00. All qualified external applicants will be considered for an in-office role, based in Atlanta. All qualified internal candidates are encouraged to apply and consider relocation to Atlanta and may be considered for remote hire at the company’s discretion. The candidate’s final salary offer will be based on the candidate’s skills, education, work location and experience.

A candidate’s compensation may also include bonuses consistent with TriNet’s corporate bonus plan.

Additionally, subject to applicable eligibility requirements, TriNet offers permanent full-time employees a variety of benefits including medical, dental, and vision plans, life and disability insurance, a 401(K) savings plan, an employee stock purchase plan, eleven (11) Company observed holidays, PTO and a comprehensive leave program. Please click the following link for detailed information about our benefits offerings: https://www.trinet.com/documents/blt5b61a1040aae1904

Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.

TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact [email protected] to request such an accommodation.