Analyst - Procurement

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JOB RESPONSIBILITIES:

Ensures the on-time delivery in full (OTIF) by conducting the sourcing activities in line with Company’s Procurement policies, standards and procedures.

 ● Implements Demand Planning and Management Process by identifying opportunities for best value transactions, switching to lower cost alternatives and minimizing change orders.

● Reviews and validates recommended commodity specifications, statement of work, performance terms, acceptance criteria and budget availability.

● Implements negotiating strategies for purchase of materials/equipment and services not covered by Supply Agreements/Service Providers’ Agreements. 

● Secure and analyze bid quotations, make recommendations and endorsements to the Proponent for Technical Evaluation. 

● Prepares, issues, approves and endorses for approval Purchase Orders and contracts within spend threshold.  

● Monitors delivery of materials/equipment and services and ensures proper documentation.

● Coordinates with concerned parties on the resolution of issues related to undelivered PO’s, PO with no exact delivery date, indent deliveries, unserved Purchase Orders, short shipments, non-TAR trade receivables, settlement of rejection items, among others .

Monitors and ensures compliance to international and local agreements and contracts. 

● Collaborates with the Legal Department on contract’s terms and conditions, performance standards, warranties, performance bonds and maintenance requirements and negotiates contracting terms with suppliers/vendors. 

● Monitors and assesses supplier/vendor performance, recommends and implements measures on supplier’s discipline and provides inputs to the Contract Management team. 

● Provides assistance in resolving issues related to implementation of agreements/contracts and coordinates with Contract Management, Category Managers and other concerned stakeholders. 

Utilizes vendor base and implements contracts to eliminate maverick buying across the enterprise. Optimize Local and International Sourcing 

 ● Utilizes the vendor base and ensures the use of contracts or service agreement for all transactions.

● Utilizes vendor/service providers’ agreements to increase savings and future negotiating ability.

● Collaborates with Category Managers in the identification of opportunities for leveraging for local, international and enterprise- wide sourcing opportunities. 

● Establishes and maintains good business relations with Local and International vendors/service providers. 

Ensures compliance to Service Level Agreement between the Proponents. Works in synergy with different internal stakeholders to achieve high customer service satisfaction.  

 ● Collaborates with internal stakeholders and proponents towards the achievement of the service level agreements and monitors compliance through KPI’s. 

● Continuous review and improvement on the processes to reduce cycle time and improve customer satisfaction. 

● Facilitates performance review of vendors and provide input to Category Managers and Contracts Management on vendor performance and performance issues. 

● Practices recommended behaviors that adhere to the core values of the company. 

● Implements and complies with company rules and policies.