Office Manager

Alair DC | Blue Star

Washington, D.C. | Full-Time | In-Office

About Alair DC | Blue Star

Alair DC | Blue Star is a Washington, D.C.-based design-build company specializing in custom homes, additions, and whole-home renovations. The team brings together design and construction to deliver quality craftsmanship, thoughtful planning, and an excellent client experience.

Learn more at https://bluestardesignbuild.com/

The Opportunity

Alair DC | Blue Star is seeking a highly organized, customer-focused Office Manager to support daily business operations and keep the team running efficiently.

This role serves as an important link between company leadership, employees, clients, and the Alair system. You'll manage a variety of administrative, accounting, and coordination responsibilities while helping ensure that information is organized, payments are handled accurately, and day-to-day operations run smoothly.

The ideal candidate is proactive, polished, detail-oriented, and comfortable managing multiple priorities. You enjoy creating structure, anticipating needs, and making sure important details don't fall through the cracks.

Construction experience is preferred but not required. Spanish language skills are a plus.

What You'll Do

• Manage office operations: Coordinate daily administrative activities, maintain organized records, and support the needs of the entire team.
• Administer the Alair system: Serve as the link between the office and the Alair platform, helping maintain accurate information and efficient workflows.
• Support accounting administration: Assist with accounts payable and receivable, subcontractor payments, online payments, invoicing, and basic financial documentation. Coordinate payment-related tasks and ensure supporting information is properly organized for review and approval.
• Coordinate payroll approvals: Organize payroll information and facilitate the approval process.
• Manage contracts and documentation: Coordinate contract paperwork, maintain records, and ensure documents are properly organized.
• Support clients: Serve as an administrative point of contact, respond to inquiries, and help maintain timely, professional communication.
• Provide executive support: Assist with calendar coordination, meeting preparation, correspondence, and follow-up on outstanding commitments.
• Coordinate team activities: Track pending tasks, follow up with team members, and help keep schedules and priorities organized.
• Maintain the office: Support office preparation, organization, and general administrative needs.

What You Bring

• 5+ years of relevant experience in office management, operations administration, executive support, or business administration.
• Excellent organizational skills and attention to detail.
• Professional communication and customer service skills.
• Basic knowledge of accounts payable, accounts receivable, invoicing, and payment coordination.
• Proficiency with Microsoft Office, Google Workspace, and general business software.
• Ability to manage multiple priorities, work independently, and follow through on responsibilities.
• A proactive, dependable, and service-oriented approach.
• Construction industry experience or familiarity with construction management systems is preferred but not required.
• Spanish language skills are a plus, but not required.

Compensation & Benefits

Annual Base Salary: $85,000 - $100,000 depending on experience and qualifications.

• 2 weeks of paid time off, increasing with tenure.
• 14 paid holidays.
• 50% company-paid health insurance for employees.
• 401(k) with company match after one year of employment.

How to Apply

Interested candidates are encouraged to submit their resume through the application link on this job posting. Please highlight relevant experience in office management, administrative operations, accounting coordination, and client support.

We look forward to hearing from you!