Property Manager - Portfolio Initiatives

Description

Department: Property Management
Reports To: Executive Vice President, Property Management
Location: Northern Virginia / Maryland
Position Type: Full-Time

Position Summary

BECO Management is seeking an experienced, highly organized, and proactive Property Manager – Portfolio Operations to support the management of its commercial real estate portfolio and the execution of department-wide operational initiatives.

This position combines traditional commercial property management responsibilities with a broader role in coordinating departmental projects, implementing operational improvements, and supporting organizational efficiency.

The Property Manager – Portfolio Initiatives will be responsible for the financial, operational, and administrative management of an assigned portfolio of commercial office properties. Additionally, this individual will work closely with the Executive Vice President of Property Management to translate departmental objectives into actionable plans, coordinate resources, monitor progress, and ensure initiatives are successfully implemented.

The ideal candidate is a resourceful, detail-oriented professional who demonstrates strong organizational skills, sound judgment, and the ability to independently coordinate multiple priorities while maintaining accountability for results.

Essential Responsibilities

Property Management & Operations

• Oversee the daily operations of an assigned portfolio of commercial office properties.
• Maintain positive tenant relationships and ensure timely, professional responses to tenant requests and concerns.
• Coordinate with building engineers, contractors, and service providers to maintain property conditions and resolve operational issues.
• Oversee vendor contracts, service agreements, preventive maintenance programs, and property inspections.
• Monitor property performance, identify operational concerns, and implement appropriate corrective measures.
• Ensure compliance with lease obligations, applicable regulations, and company operating standards.
• Coordinate tenant move-ins, move-outs, construction activities, and other property-related projects.
• Support the onboarding of newly acquired properties and transitions within the portfolio.

Financial Management

• Prepare and administer annual property operating budgets.
• Review monthly financial statements, analyze budget variances, and provide financial reporting.
• Monitor operating expenses and identify opportunities for cost savings and operational efficiencies.
• Oversee accounts receivable, collections, and tenant billing matters.
• Review and administer commercial lease provisions, including operating expense recoveries and reconciliations.
• Assist with capital expenditure planning, project budgeting, and financial forecasting.
• Ensure accurate and timely completion of financial and administrative reporting requirements.

Departmental Initiatives & Project Coordination

• Work with the Executive Vice President of Property Management to establish priorities, objectives, timelines, and deliverables for departmental initiatives.
• Translate departmental goals and objectives into structured implementation plans with clearly defined responsibilities, milestones, and completion dates.
• Coordinate with property managers, building engineers, administrative personnel, vendors, and other departments to facilitate project execution.
• Assign and track project responsibilities in coordination with departmental leadership, ensuring accountability for assigned tasks and deliverables.
• Facilitate project meetings, communicate expectations, document action items, and monitor progress toward established objectives.
• Proactively identify potential delays, resource constraints, and implementation challenges, recommending solutions to maintain project momentum.
• Follow up with responsible parties to ensure assignments are completed accurately and within established timelines.
• Maintain organized project documentation, schedules, progress reports, and implementation records.
• Provide regular updates to departmental leadership regarding project status, accomplishments, outstanding items, and potential obstacles.
• Coordinate the rollout of new procedures, operational standards, technology platforms, and departmental programs.
• Monitor implementation and adoption of departmental initiatives, identifying opportunities for improvement and ensuring established objectives are achieved.
• Support cross-functional collaboration and communication to promote consistency and operational effectiveness throughout the department.

Portfolio Transitions & Operational Support

• Assist with the integration of newly acquired properties into existing management systems, procedures, and operational standards.
• Coordinate property management transitions, including vendor contracts, operational documentation, tenant communications, and administrative processes.
• Provide temporary property management coverage and operational support during staffing transitions, extended absences, and periods of increased departmental activity.
• Support portfolio-wide initiatives related to property dispositions, redevelopment activities, and operational restructuring.
• Assist with the development and implementation of consistent operational practices across commercial office properties.

Key Competencies

Project Coordination & Execution
Ability to translate objectives into actionable plans, coordinate resources, monitor progress, and drive initiatives through completion.

Organization & Prioritization
Ability to manage multiple responsibilities, establish priorities, maintain organized workflows, and meet established deadlines.

Accountability & Follow-Through
Demonstrates ownership of assigned responsibilities and consistently follows through to ensure tasks and initiatives are completed.

Communication & Collaboration
Effectively communicates expectations, facilitates coordination among stakeholders, and maintains productive working relationships.

Initiative & Problem-Solving
Anticipates challenges, identifies practical solutions, and takes appropriate action without requiring continuous direction.

Operational & Financial Acumen
Demonstrates a strong understanding of commercial property operations, financial performance, and effective resource management.

Adaptability & Continuous Improvement
Comfortably navigates changing priorities, supports organizational improvements, and identifies opportunities to enhance departmental efficiency.

Performance Expectations

Success in this position will be evaluated based on:

• Effective management and financial performance of the assigned property portfolio.
• Timely and successful completion of departmental initiatives and assigned projects.
• Consistent coordination, communication, and follow-through with project stakeholders.
• Ability to maintain project schedules, identify obstacles, and facilitate timely resolution of outstanding items.
• Successful implementation and adoption of departmental procedures, programs, and operational improvements.
• Demonstrated independence, accountability, and sound decision-making.
• Contributions to departmental efficiency, operational consistency, and overall organizational effectiveness.

Position Expectations

This position requires an individual who can balance direct property management responsibilities with the coordination and execution of broader departmental initiatives.

The successful candidate will be expected to take ownership of assigned projects, establish clear action plans, coordinate the individuals responsible for completing project tasks, and maintain accountability for progress and results.

While technical expertise and subject matter knowledge will reside with various members of the property management and engineering teams, this position will be responsible for facilitating collaboration, maintaining project momentum, and ensuring initiatives advance from planning through successful implementation.

The role requires a self-directed professional who can anticipate needs, proactively address obstacles, and consistently deliver results with minimal day-to-day supervision.

Requirements

Required Qualifications

• Bachelor's degree in Business Administration, Real Estate, Facilities Management, or a related field, or equivalent professional experience.
• Minimum of five years of commercial property management experience.
• Demonstrated experience managing multiple commercial properties and balancing competing operational priorities.
• Strong knowledge of commercial property operations, lease administration, budgeting, financial reporting, and vendor management.
• Demonstrated experience coordinating projects, managing timelines, and ensuring successful completion of assigned initiatives.
• Excellent organizational, analytical, communication, and problem-solving skills.
• Ability to work independently, exercise sound judgment, and proactively resolve challenges.
• Strong interpersonal skills and demonstrated ability to coordinate activities across multiple teams and departments.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Teams, and related productivity tools.
• Ability to manage multiple concurrent projects while maintaining attention to detail and established deadlines.

Preferred Qualifications

• Experience managing commercial office properties.
• Experience coordinating operational improvements, technology implementations, or organizational initiatives.
• Familiarity with commercial property management software, particularly Yardi.
• Experience developing project schedules, tracking deliverables, and coordinating cross-functional teams.
• Professional designations such as RPA, CPM, or equivalent credentials.