Office Administrative Assistant

Company Overview

Tank Holding Corporation has become the market leader and manufacturer of rotationally molded poly and welded steel bulk storage and material handling products in North America. Tank is growing rapidly and is always working to expand its capabilities and diversify product offerings consistent with the company values of growth and service to its customers.

Job Summary

The Office Administrative Assistant is a busy, full-time position encompassing a variety of job duties. This position requires excellent communication skills, and the ability to work independently and within a team. The position requires good computer/technology skills: Word, Excel, Outlook, and XA Powerlink.

This Job is for you if…

• You are a detail-oriented person who has exceptional record keeping skills.
• You are a proficient multitasker with excellent communication skills (over the phone, email, and in person.
• You are a problem solver, someone who can resolve day-to-day administrative and operational problems.

Key Responsibilities

• Enter and maintain accurate production records and data entries.
• Perform inventory adjustments and cycle counting to ensure inventory accuracy.
• Assist with annual physical inventory and year-end inventory reconciliation.
• Prepare and distribute daily management reports.
• Schedule and coordinate LTL shipments and parcel shipments.
• Manage shipping and receiving activities for all inbound and outbound trucks, components, transfer trucks, and customer requests.
• Assist with loading and coordination of transfer truck shipments.
• Provide administrative support, including answering phones and responding to customer inquiries.
• Create purchase orders and process receipts in the company system.
• Purchase production materials and manage all facility-related purchases for the Merced location.
• Coordinate and communicate with vendors to ensure timely delivery of materials and services.
• Maintain organized filing systems for all shipping, receiving, and production documentation.
• Print and prepare shipping labels, production schedules, and Bills of Lading (BOLs).
• Support cross-functional departments with administrative and operational tasks as needed.

Knowledge, Skills and Abilities

• Minimum of four years’ office administration experience. (Preferred)
• Education (required or preferred): High School diploma or GED (required)
• Bilingual (English/Spanish) communication skills are highly preferred.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasional, represents 1 to 33% or 1-2 hours of an 8-hour work day.
• Frequently, represents 34 to 66% or 2 1/2 to 5 1/2 hours of an 8-hour work day.
• Regularly, represents 67 to 100% or 6 to 8 hours of an 8-hour work day.
• While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision and peripheral vision.
• Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; toxic or caustic chemicals and outside.

Travel

The percentage of travel is 0%.

AAP/EEO Statement

Tank Holding provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, creed, ancestry, sexual or affectional orientation, marital or veteran status, color, religion, sex, national origin, age, disability, genetics, status with regard to public assistance or any characteristic protected under federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.