Development Coordinator

Description

REPORTS TO:  Chief Advancement Officer

LOCATION:  Birmingham, AL

TERRITORY: North Central Alabama 

SUPERVISES:  None

JOB SUMMARY: The Development Coordinator is a vital member of the development team and is responsible for overseeing key chapter events (Birmingham Gala, Golf Tournament), the Birmingham Regional Advisory Council, youth philanthropy programs, and local community-based fundraisers. The coordinator also holds a portfolio of donors and implements relationship-based development strategies year-round.

JOB RESPONSIBILITIES

Event Planning and Management

Plans and executes all aspects of two of the chapter’s signature fundraising events (Birmingham gala and golf tournament), under the direction of board and chapter leadership. Primary responsibilities include the following: 

• Acts as primary staff contact for designated special event chairs, coordinating subcommittees and timelines, helping to recruit committee members and keeping the Chapter’s goals and priorities as the number one priority
• Collaborates with the marketing team to ensure that each event has attractive marketing materials and receives publicity to assist with increasing attendance and overall community support of the event
• Continually monitors the progress of events and keeps relevant staff and volunteers informed
• Prepares resource materials for event chairs or sub-committee chairs to assist them with tracking, accounting, thank yous, reports, etc. 
• Tracks progress towards fundraising goals and provides updates to CEO/CAO, staff, board and committees
• Ensures that events and activities are coordinated in accordance with all policies, procedures and established chapter processes
• Establishes and maintains excellent customer and public relations with individuals, sponsors, and groups

Fundraising and Donor Relations

• Coordinates the implementation of key external fundraising programs including events produced by local businesses and civic groups, as well as the chapter’s Student Wishmaker programs
• Coordinates various external campaigns targeted at both new and existing donors
• Attends donor planning meetings and external fundraising events to support successful implementation and nurture and steward donor relationships
• Responsible for managing a portfolio of individual and corporate donors, while implementing a moves management approach to their engagement

Community and Volunteer Engagement

• Serves as chapter liaison to the Birmingham Regional Advisory Council, coordinating meetings and activities to support the Council in meeting annual fundraising goals
• Networks with members of the local business/philanthropic community to increase awareness for our mission, attract financial support, and identify new initiatives adaptable for our Chapter
• Establishes and maintains satisfactory customer relations with individuals, sponsors, and groups
• Ensures that external events and activities are coordinated in accordance with policies, procedures and established chapter guidelines. 
• Networks with local businesses to build partnerships

Administration and Reporting

• Ensures the proper maintenance of records for external donors/campaigns, including maintenance of donor files and tracking information in chapter’s database
• Prepares regularly scheduled or special reports accurately and efficiently

Other Duties as Assigned

• Performs other related duties as assigned by the Chief Advancement Officer or CEO
• Actively participates in and supports the chapter’s fundraising events statewide and represents the Chapter at special events/public speaking engagements as requested by the Chief Advancement Officer or CEO

Requirements

QUALIFICATIONS/REQUIREMENTS

Location: Must reside in the Birmingham area

Education: Bachelor's degree required; equivalent work experience may be considered as a substitute

Experience:

• Preferred 2 years of successful event, fundraising, nonprofit development, sales, community engagement or related experience
• Experience working with volunteers, vendors, or service providers is a plus

Skills:

• Self-motivated, organized, and capable of working independently in a goal-oriented environment
• Entrepreneurial mindset with a proactive, energetic approach to achieving results
• Ability to manage multiple priorities and adapt to changing needs in a fast-paced environment
• Strong verbal, written, and presentation skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Salesforce is a plus
• Ability to lift up to 50 lbs

Travel and Availability:

• Regular travel within the North Central (Birmingham) region and occasional statewide travel required (10%-15%)
• Must possess a valid driver's license
• Willingness to work nights/weekends as necessary (approximately 6 weekends annually)

Non-negotiable soft skills:

• Self-motivation and Initiative
• Strong Communication Skills
• Adaptability
• Outgoing and professional demeanor
• Attention to detail
• Emotional maturity and intelligence

SALARY RANGE: mid-$40,000s to mid-$50,000s

Please apply via the application portal. No phone calls or emails will be accepted.