EXECUTIVE ASST

Overview

Executive Assistant

Full Time, 80 Hours Per Pay Period, Day Shift

 

Morristown-Hamblen Overview:

Morristown-Hamblen Healthcare System is a 170-bed hospital serving an eight-county region in East Tennessee’s Lakeway Area. The facility includes more than 20 emergency suites, advanced laboratories, radiology, and therapy services, and a Breast Imaging Center of Excellence for mammograms, biopsies, and nurse navigation. The Women’s Center features six modern labor and delivery suites and a secure nursery for newborn care. With state-of-the-art technology and a dedicated team, Morristown-Hamblen provides exceptional, patient-focused care close to home. To meet the needs of our growing community, we continue to develop services, attract new physicians, and embrace innovation, all to promote an improved quality of life.  

 

Position Summary:

Performs complete administrative duties for the President & CAO of the facility. May provide support for more than one Executive or for reporting VPs. Does work of a confidential nature and relieves executive of designated administrative details. Prepares correspondence, memoranda, reports etc utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meeting and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment, and knowledge of company practices, policies and organization. May direct and review work of a support staff.

Responsibilities

• Types and/or composes internal and external correspondence, takes and transcribes meeting minutes, type reports and presentations for President & CAO’s use in System meetings.
• Collects and prepares information for the President & CAO's use in discussions and meetings with executive staff members and outside individuals.
• Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered.
• Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
• Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
• Maintains and organizes confidential department files and records.
• Makes travel and lodging arrangements directly or through travel agencies.
• Maintains and orders office supplies as necessary.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Performs other duties as assigned.

Qualifications

Minimum Education:           

Associates degree or equivalent experience.

 

Minimum Experience:         

Five (5) years administrative experience with executive management. Requires experience using word processing (MS Word), spreadsheet (Excel) and presentation (PowerPoint) software.

 

Licensure Requirement:      

None