- Salary
- C$30 – C$35/hr
- Location
- Toronto, Ontario
- Workplace
- Hybrid
- Type
- Contract
- Department
- Administration
- Closing date
- Today
Description
Job Title: Executive Assistant III
Location: Toronto, ON (Hybrid)
Estimated Duration: 6 Months
SUMMARY OF THE ROLE:
The EA role is client facing and will require heavy interaction with clients, client industry and product teams, and senior internal colleagues on a regular basis. Responsibilities for this role include (but are not limited to) the following:
Location: Toronto, ON (Hybrid)
Estimated Duration: 6 Months
SUMMARY OF THE ROLE:
The EA role is client facing and will require heavy interaction with clients, client industry and product teams, and senior internal colleagues on a regular basis. Responsibilities for this role include (but are not limited to) the following:
- Active calendar management for Senior team (MDs, Directors, VPs) by coordinating and scheduling internal and client meetings, conferences, client events, teleconferences, and travel itineraries. Will include scheduling multi-party meetings, internally and externally, as directed
- Prepare and co-ordinate meeting facilities, logistics etc. as required
- Book Travel including flights, cars, and hotels
- Process Travel & Entertainment expenses efficiently and accurately as well as other required compliance or administrative reports
- Proactively communicate effectively and professionally with staff and clients
- Promptly respond to and efficiently manage all incoming inquiries for information independently or re-direct to the appropriate contact
- Manage comfortably and efficiently in a multi-tasked, fast-paced environment, ensuring all deadlines are met
- Keep team members informed and up-to-date about the status of projects and relevant information related to day-to-day activities
- Be an effective team player; demonstrate agility in adjusting to changing constantly changing priorities of the executives and team
- Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality; escalate issues where appropriate
- Develop a thorough understanding of department policies and procedures and ensure that they are applied to day-to-day and project-related activities
- Participate fully as a member of the team and contribute to a positive work environment
- Excellent communication skills, both verbal and written. Demonstrated experience dealing with C-suite clients and other senior stakeholders
- Prior experience with domestic and international travel arrangements
- Excellent organizational skills: ability to prioritize and multi-task to meet tight deadlines, managing own workflow to ensure quality and efficiency
- Demonstrated ability to work in a team environment where flexibility and anticipating needs is essential
- Strong attention to detail and accuracy in work product
- Problem solving skills; ability to find solutions or answers through internal network or own initiative
- Make decisions within well-defined parameters and refer unusual items
- EA experience
- Calendar mgmt
- Travel/ Expenses
- Strong Verbal and written skills
- Positive attitude
- FI/ Banking
Skills
Compliance