Billing Clerk

Overview

Billing Clerk

 

Samaritan Daytop Village provides life-changing services in mental health, addiction recovery, housing, and more to help individuals and families across New York rebuild their lives. We serve over 33,000 clients annually at more than 60 locations throughout the five boroughs, as well as Suffolk, Rockland, Sullivan, Westchester, and Ulster Counties. 

 

The Billing Clerk, based in our Briarwood, Queens Headquarters, supports accounts receivable records and monthly billing for government and grant-funded programs. Working under the Assistant Controller, this role tracks expenses, analyzes budget variances, prepares agency billing submissions, and assists with financial audits. Candidates ideally bring accounting experience, strong Excel skills, and a solid understanding of grant management.

Responsibilities

• Prepare and maintain billing records for various government and grant-funded programs

• Create salary allocation schedules and required supporting documentation for billing submissions

• Track expenses, budgets, and billing activity using Excel spreadsheets

• Prepare and submit monthly billings for agencies such as DHS, HRA, DFTA, and SAMHSA

• Analyze budget-to-actual expenditures to identify variances

• Enter billing expenses into Passport and other funding source portals

• Maintain schedules of unbilled expenses and monitor items pending reimbursement

• Research and reconcile billing discrepancies while responding to funding source inquiries

• Maintain accounts receivable schedules, including tracking collections and outstanding balances

• Prepare fiscal year-end closeout billings and gather supporting documentation

• Assist with internal and external audits by providing requested financial documentation

Qualifications

• High School Diploma or equivalent, Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of two years of experience in billing, accounts receivable, or grant accounting, including understanding of government contracts and grant billing
• Direct experience with funding sources such as DHS, HRA, OMH, OASAS, or similar agencies, preferred
• Proficiency in Microsoft Excel and other Microsoft Office application
• Strong analytical, organizational, and problem-solving abilities
• Knowledge of government contract and grant billing processes
• Ability to maintain accurate records and meet strict deadlines
• High level of attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a team environment
•  

 

 

Additional Information 

 

This is a full-time non-exempt role with an hourly rate of $27.47-$32.97 (annualized at 35 hours a week to $50,000-$60,000) with a full benefits package. Benefits include medical, dental, and vision insurance, 25 days of paid time off, access to a retirement account with an employer to match, tuition reimbursement, and access to daily pay. 

 

This role is based in Briarwood, Queens with an expectation of working from the office 3 times per week. 

  

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