Finance & Accounting Coordinator

Overview

Come join one of the most dynamic youth development organizations in Greater Boston. We are seeking individuals who believe deeply in the potential of young people and the power of our mission. West End House has been deeply rooted in the Allston-Brighton community since 1971 after urban renewal destroyed its original home in the West End neighborhood, where it was founded in 1906. Our programs continue to evolve with new, expanded efforts ensuring equitable food access for all, mental wellness and trauma-informed programming, and a career pathways initiative, complementing our long-time high-impact programs in academic success, college pathways, visual and performing arts, leadership and career development, and sports, fitness, and nutrition. West End House is one of the most diverse youth agencies in Boston whose members come from 23 of the 30 Boston zip codes. Our staff is representative of the young people we serve. We are bold in our commitment and efforts to become an anti-racist, equitable organization and welcome candidates with a passion for this work.

 

WHAT WE OFFER

Salary & RetirementWe offer competitive salaries based on market value and candidate experience, including generous contributions to a 401(a) plan (no match required) to ensure our team is secure now and in the future.

Time OffThe team enjoys 15 – 25 paid vacation days based on tenure with 16 holidays and eight wellness days giving them the opportunity to recharge their batteries throughout the year.

InsuranceWe provide strong medical, dental, and vision plans along with a flexible spending account, for you and your family, in addition to life insurance, long term and short term disability coverage.

Parental LeaveWest End House offers generous parental leave for the birth or adoption/foster placement of a child.

LearningWe offer professional development funds for each team to use at their discretion and coordinate regular team gatherings to foster continuous learning and build community.

And More…Team members have access to our pool & fitness center for their personal use; receive daily, scratch made meals; and can elect pre-tax commuter and childcare benefits.

 

Our ability to achieve this and deliver high quality programing year after year is contingent on the rigor and accuracy of key finance and accounting functions. These operations directly enable our services and are pivotal in ensuring the West End House continues to offer high quality opportunities to young people. The Finance & Accounting Coordinator will work closely with the Director of Finance and Administration, and the COO, and will be responsible for general accounting duties and other key functions in accounting, finance and operations.

Responsibilities

 

KEY RESPONSIBILITIES:  

• Record and coordinate key accounting functions, including accounts payable and receivable, bank deposits, reconciliations, and tax preparation, through relevant accounting software and databases
• Process, record and monitor all cash receipts and make all journal entries regarding revenue, including donor gifts, general accounts receivable, fees and other income sources
• Prepare any checks for deposit and coordinate deposits at the appropriate bank
• Monitor and manage aged receivables, including follow-up and interaction with Development
•  Complete necessary administrative work such as processing reimbursements and managing petty cash
• Organize and maintain controls with company credit cards (allocate expenses, collect receipts, etc.)
• Create & distribute monthly expense reports for the program impact team
• Create and maintain system for supply purchasing and expense allocation
• Assist with payroll processing including the review and submission of timesheets
• Coordinate with Positively Partners on maintaining personnel records
• Assist the Director of Finance & Administration with the monthly, quarterly and year-end closing
• Assist in audit and tax preparation and regulatory reporting requirements
• Work with Director of Finance & Administration and Chief Development Officer in providing grants management support and reconciliation
• Assist in budget & reporting for various fundraising needs
• Participate in the annual budget creation and approval process in collaboration with CDO, CEO, COO, and the Director of Finance & Administration.
• Participate in board’s finance committee (prepare materials, take meeting minutes, and follow up on Committee questions and requests)
• Assist in implementation of effective business procedures for organization and complete ad hoc analytical projects
• Other duties as assigned.

Qualifications

 

WHO WE’RE LOOKING FOR:

There are a multitude of ways to learn, grow and excel professionally and we know that people gain skills through a variety of professional, personal, educational, and volunteer experiences. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. With this in consideration, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below:

• 1-3 years of progressive experience across accounting or administrative functions
•  Associate’s degree in relevant field; Bachelor’s degree preferred, other experience considered
• Experience working with databases and financial systems
• Detail oriented with a demonstrated ability to analyze organization wide data and ensure compliance with multiple reporting requirements
• Ability to work independently and execute tasks with limited supervision and utilizing sound judgment
• Ability to communicate effectively with a wide variety and different levels of stakeholders
• Strong project management, follow-through and outstanding customer service skills
• Proven track record of working with confidential and sensitive information such as finance and payroll documents