Procurement Specialist IV

The Office of Economic Development and International Trade (“OEDIT”) was created to foster a positive business climate that encourages quality economic development through support of local and regional economic development activities throughout the State of Colorado. A comprehensive slate of programs within OEDIT’s divisions work together to offer economic development services for all Colorado businesses – new and expanding, traditional and emerging, small and large – including retention programs to ensure continued competitiveness of Colorado’s economic base, and job training to keep Colorado’s workforce the best in the nation.

POSITION:

The following provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee’s direct supervisor.

The Procurement Specialist assists the Procurement Director with all aspects of procurement and contracting for the Office of Economic Development and International Trade (OEDIT) in compliance with all state and federal laws, rules, policies, procedures and guidelines.  This position requires a solid understanding and application of procurement functions, to include assisting with review of discretionary purchase requests, issuing and awarding solicitations and assisting with contract review and monitoring as required.  Performs related work as directed. 

KEY DUTIES AND RESPONSIBILITIES:

Procurement:

• This position will be fully functioning in all aspects of both purchasing and contracting services

• Work with program staff and vendors to clarify product or service needs, and select appropriate method of procurement per State statutes and rules

• Assist staff with Scope of Work development by reviewing, providing guidance, and recommendations for purchase orders, contracts, amendments, interagency agreements, intergovernmental agreements and grants

• Coordinate with program staff to develop solicitation documents, including but not limited to Documented Quotes, Invitations for Bid, Requests for Proposals

• Assists program staff by managing entire solicitation process

• Coordinate applications for any required waivers or approvals to comply with State statutes, rules, and policies, including fiscal rule waivers and sole source approvals

• Drafting, negotiating, reviewing, and managing purchase orders and contracts in accordance with State statutes, rules and policies

• Prepare necessary documents for contracts and purchase orders

• Modify and liquidate purchase orders and contracts in the State’s financial system, CORE, and OEDIT’s CMS system, Salesforce

• Prepare reports using the State’s financial system, CORE

• Research and maintain up to date knowledge of the State Statutes, Colorado Procurement Code and Federal laws, rules and regulations

• Attend trainings as necessary to maintain familiarity with State best practices in procurement and contract management

• Manage records in  the State Contract Management System (CMS) and coordinate requests to add new vendors or manage existing vendor records 

• Guide staff on OEDIT procurement policies and procedures 

• Other duties as assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Self starter who is outgoing, enthusiastic and has a positive attitude and good judgment.

• Strong analytical, enthusiastic, and oral and written communication skills.

• Possess proven problem solving acumen, be highly detailed oriented, and have the ability to multitask.

• Demonstrate personal integrity, confidence, diplomacy and flexibility. 

• Provides continuous effort to improve operations, streamline processes, and work cooperatively and jointly to provide quality customer service

• Participates in project teams as required

• Participates in conferences and workshops as required

• Excellent time management skills

PREFERRED SOFTWARE & PROGRAM EXPERIENCE:

• Experience in utilizing e-procurement or automated purchasing systems (i.e., PeopleSoft, SAP, or the State’s financial system, CORE)

• Experience using Salesforce 

• Proficiency in G Suite productivity tools, such as Gmail, Drive, Docs, Sheets, Slides, Forms and Hangouts

• Microsoft Office, such as Word and Excel

Minimum Qualifications 

• At least 7 years of full-time professional procurement experience for a business or government agency. 

• OR: A bachelor’s degree from an accredited college or university in business administration, accounting, public administration, finance, or another field of study closely related to the major duties of this position AND at least 3 years of full-time professional procurement experience for a business or government agency.

Salary Range: $72,264 - $90,000 Annually

This position is considered non-classified, which means the position is not part of the Colorado State Personnel System. Therefore, the individual appointed to this position is considered at-will, and is not covered by the State Personnel Rules or the State Classification System. However, this position does come with the same benefits (retirement, insurance, etc.) as every other State employee, and with the same opportunities, pride and passion that comes with working for the great State of Colorado. Even though employment is at-will, non-classified positions have protections against discrimination and retaliation in state and federal employment laws. “At-will” employment means that either the employee or the State may terminate the employment relationship at any time for any reason or no reason, with or without notice or cause, as long as no federal or state law is violated.

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis. 

Benefits

The State of Colorado/Office of the Governor offers generous benefits to full-time employees including:

• Annual leave accrued at 13.33 hours per month

• Sick leave accrued at 6.66 hours a month

• 11 paid holidays per year

• Medical plans - choice of Cigna or Kaiser; several plan options (including High Deductible Health Plan with HSA); most plans  offered with significant state contribution towards premium

• Dental and vision plans

• Flexible spending accounts

• State-paid life insurance policy of $50,000

• Choice of 2 retirement plans (defined contribution or defined benefit) with generous state contribution

• Optional 401(k) and 457 plans for additional retirement savings

• State-paid short-term disability coverage

• Additional optional life and disability plans

• Access to the Colorado State Employee Assistance Program

• Membership opportunity with the Credit Union of Colorado

• RTD (transit) EcoPass

• Training and professional development

To learn more about State of Colorado benefits, please visit: https://www.colorado.gov/dhr/benefits

Equity, Diversity and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

To learn more about the “State of Colorado For All”, visit our Equity, Diversity, and Inclusion website.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator, the Director of Human Resources: [email protected]

Application

Your application must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.   

Due to the large volume of resumes we receive, we do not acknowledge receipt of each application and are unable to give status updates. If a strong match is found between your qualifications and the requirements of the position, a member of the recruiting staff will contact you to further discuss the career opportunity.