Operations and Compliance Coordinator

Description

The Operations and Compliance Coordinator is a single point of contact for the Operations Leadership statistical information, reports monthly on KPI’s, and assists with operational process improvements. The position is expected to confer with management, installation, project management, scheduling, warehouse and other department areas of operational concerns.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Operational Scorecard:

• Monthly reviews of the fuel usage with the Installation Manager and Director of Operations
• Uploads the Budget vs Actual report monthly and sends out to appropriate team members and/or managers to review and document over/ under budget discrepancies. Reviews this report monthly with Installation Manager and Director of Operations
• Daily review of the Hedberg delivery ticket report and monitors the installation crews for completeness and scheduling team for accurately assigning the order/ lines scheduled
• End of the month reporting of the admin time, warehouse time, and non-billable overtime
• Maintains fair and accurate reporting that is reviewed on a monthly basis
• Assists in month end operations close out that all timesheets are processed, all delivery tickets are returned, and ensures OPS close out is completed

Safety Team:

• Maintains and keeps Safety Manual updated
• Ensures all associates are up to date on Safety Training.
• Develops and sends toolbox talks to HR to be imported into Paylocity to be distributed on a bi-weekly.
• Takes meeting minutes following the outlined Agenda, saves and uploads to the Meeting Minutes folder.
• Distributes the previous meeting minutes to the team for review during Safety Meetings. PMs distribute site audits to the Secretary and who uploads them to the proper folder, named with customer and date of audit.
• Responsible for Safety Supplies ordering under Hedberg 
• Maintains an organized Safety Team binder for each year. 
• Update safety information on multiple websites as follows: isnetworld.com; construct.secure.com (Merck); and app.avetta.com (AZ) 

Other additional tasks: 

• Assists and works on process and reporting improvements
• Responsible to be in compliance with departmental procedures as they relate to process, deadlines, and service level expectations. 
• Assists in End of Year Inventory and monthly warehouse cycle count clarifications
• Accountable for handling and auditing petty cash

Requirements

· Minimum High School Diploma

· Minimum 3+ year support/operations experience.

· 3 – 5+ years distribution, or similar type of industry experience.

· Proficiency in basic computer software platforms, including MS Office Suite and Adobe products. 

· BA/BS degree in business or related field preferred.

· Displays solid interpersonal skills and works well in a team environment.

· Excellent problem-solving skills, organizational, and administrative skills; ability to follow through in a multi-task organization.

· Uses clear and professional communication, both verbal and written.

About Us

Corporate Interiors is a customer-focused organization specializing in workplace environments. From our foundation in 1985, our shape, progression and prosperity have been formed by listening to the marketplace and understanding the strategic direction of the clients we serve.

Corporate Interiors is widely recognized as the largest re-manufacturer of office furniture in the Philadelphia Region. The Company partners with clients to provide inspirational workplace environments. This encompasses an extensive collection of workspace furniture solutions; architectural solutions; custom millwork; flooring; audio visual integrations; comprehensive in-house design and project management capabilities; and manufacturer of eco-friendly new furniture.

Corporate Interiors offers industry leading benefits to eligible employees, including:

Medical, Dental, and Vision Insurance

Company Paid Life Insurance

Company Paid Disability Insurance

Paid Time Off

Paid Holidays401(K) and Profit-Sharing Plan

And more! Check out our benefits offerings on our careers page.  

EOE/AA Employer/Veteran/Disabled. Corporate Interiors is committed to providing a work environment that is free from unlawful discrimination and harassment in any form. Corporate Interiors will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. If you are interested in applying for employment and feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at [email protected] or 302-323-9100.