Medical Affairs Coordinator

Meet the team

Join Dexcom’s EMEA Medical Affairs team - an international group that partners across functions and countries to advance clinical practice and patient outcomes. We collaborate with regional and global teams to support initiatives that help make CGM standard of care for people living with diabetes. Through data generation and dissemination, peer-to-peer engagement, and close collaboration with cross-functional teams, we provide accurate, clinically relevant information that helps healthcare professionals make informed decisions for patients. If you thrive in complex, regulated environments and enjoy orchestrating programs that keep science, operations, and stakeholders aligned, you’ll feel at home with us.

In this pivotal role, you will provide high‑impact support to the Senior Director, Medical & Clinical Affairs, Country Medical Leads and the wider Medical and Clinical Affairs team across the EMEA region. You will take ownership of key operational activities for the EMEA Medical and Clinical Affairs team.

Success in this role requires excellent judgement, exceptional communication skills, and a knack for anticipating needs before they arise. If you enjoy improving processes, navigating complexity, and being a trusted partner to leadership, we’d love to have you on the team.

Where you come in

You will be the operational backbone for Medical and Clinical Affairs EMEA—owning day‑to‑day coordination, keeping systems and trackers current, and ensuring the right information reaches the right stakeholders at the right time. No Medical background is required.

In this role, you will:

• Manage complex executive calendars across time zones, proactively resolving conflicts and conducting regular calendar audits to optimize leadership time.
• Plan and manage executive travel, creating detailed itineraries, tracking changes, and handling all related administrative documentation.
• Own budget tracking for Medical Affairs programs and projects, including PO/requisition coordination, actuals vs. plan monitoring, accrual inputs, and monthly variance commentary for leadership.
• Operationalize educational grants: intake and triage, eligibility/criteria checks, routing for internal review and approvals, and documentation and audit readiness.
• Coordinate contract submissions and handling with cross‑functional partners (e.g., Legal,
• Compliance, Procurement), ensuring accurate scopes, compliant routing, and lifecycle follow‑through to signature and filing.
• Establish yourself as Veeva CRM superuser, create medical metrics dashboards for medical presentations and routine reporting, working closely with the global Veeva CRM team.
• Manage medical material uploads into the appropriate approval systems (e.g., internal medical/legal review platforms like Veeva), ensuring correct metadata, version control, audit trails, and post‑approval dissemination.
• Plan and execute events for Medical Affairs (internal and external): own timelines, budgets, vendor coordination, venue/virtual logistics, speaker and attendee management, and post‑event reconciliation. Prepare high‑quality meeting materials, including agendas,background documents, polished PowerPoint presentations, and accurate meeting notes with clear action tracking.
• Assist with country-level internal communications, partnering with the internal communications team to support all-employee meetings and messaging. Onboarding coordination for new medical hires, in collaboration with HR and IT.
• Standardize processes and documentation (Instructions/Playbooks/Checklists), champion continuous improvement, and train colleagues on workflows and tools on workflows relevant to Medical Affairs.
• Document and knowledge management – maintain and optimize team databases & trackers (e.g., grants, contracts, training assets, KOL interactions), driving data accuracy, dashboarding, and actionable insights for leadership reviews.

What makes you successful

• 3+ years’ experience supporting senior leaders in a fast-paced, multinational corporate environment.
• Fluency in English.
• Exceptional organizational skills, with a strong eye for detail and the ability to manage multiple priorities simultaneously.
• Proven expertise in scheduling, travel management, presentation creation, meeting coordination, and stakeholder support.
• Outstanding communication skills, enabling you to build strong relationships with internal and external stakeholders.
• A continuous-improvement mindset, with strong problem-solving abilities and comfort navigating ambiguity.
• High integrity and discretion, with a commitment to handling sensitive information responsibly.
• Ability to exercise independent judgement and take initiative in driving tasks forward.
• Flexibility, including occasional support outside standard working hours when business needs arise.
• Strong proficiency in MS Office 365, Teams, SharePoint, and modern productivity tools like Veeva (or ability to quickly learn).

What you’ll get

• A front row seat to life‑changing CGM technology. Learn about our brave #dexcomwarriors community: https://www.dexcom.com/warriors
• A full and comprehensive benefits program.
• Growth opportunities on a global scale.
• Access to career development through in‑house learning programs and/or qualified tuition reimbursement.
• An exciting and innovative, industry‑leading organization committed to our employees, customers, and the communities we serve.

Travel Required:

5–15% (primarily within EMEA)

Experience and Education Requirements:

• Typically requires a Bachelor’s degree and 0-2 years previous experience.

Workplace mode

Remote Workplace: Your location will be a home office; you are not required to live within commuting distance of your assigned Dexcom site (typically 75 miles/120km). If you reside within commuting distance of a Dexcom site (typically 75 miles/120km), a hybrid working

environment may be available. Ask about our Flex workplace option. Occasional international travel is required based on business needs (20%).