Accounts Payable Specialist - Operations Support

Description

About DeliverIt®

DeliverIt® Group is a multi-entity pharmacy and healthcare organization headquartered in Sugar Land, Texas. 

We operate a closed-door specialty pharmacy, three retail locations (Sugar Land, Webster/Clear Lake, and Bedford), an ambulatory infusion center, and a 503B sterile injectable compounding facility currently under construction. 

We serve patients across the U.S. and internationally, with a Culture of Care that values people as much as performance.

We are hiring an Accounts Payable Specialist to own AP and support corporate operations at our Sugar Land HQ.

Position Summary

This role combines full ownership of accounts payable with cross-functional office operations support. 

Accounting duties are the primary responsibility (approximately 70% of time), with operations support functions filling the remaining 30%. 

The ideal candidate brings 2–3 years of AP experience plus general office administration skills, and is comfortable shifting between detail-oriented accounting work and broader administrative coordination across a multi-entity environment.

• Performance bonus eligible

• Benefits: medical, dental, vision, life/AD&D, 401(k), and paid time off

Primary Responsibilities — Accounts Payable (˜70%)

• Invoice processing: Receive, code, and enter vendor invoices into the accounting system; ensure proper GL coding by entity and cost center.

• Three-way matching: Reconcile purchase orders, receiving documents, and invoices prior to posting; resolve discrepancies with procurement and site leads.

• Payment runs: Prepare and execute weekly ACH, wire, and check disbursement cycles; manage positive pay file uploads.

• Vendor management: Maintain vendor master files (W-9s, COIs, banking info); onboard new vendors and verify documentation.

• Pharmacy and healthcare vendors: Process wholesaler invoices (e.g., McKesson), manufacturer rebates and chargebacks, cold-chain carriers (e.g., World Courier), and clinical supply vendors.

• Month-end close: Support AP accruals, aging review, and account reconciliations; prepare AP reports for management.

• Expense reimbursement: Review employee expense reports and corporate card reconciliations for policy compliance.

• 1099 reporting: Maintain accurate 1099 vendor classifications and assist with annual 1099 filings.

Secondary Responsibilities — Operations Support (˜30%)

• Document management: Maintain organized digital and physical files for contracts, vendor agreements, licenses, and insurance certificates.

• Project administration: Provide administrative support for corporate projects (compliance, audits, expansion initiatives).

• Office coordination: Coordinate office supplies, vendor service calls, and equipment as needed.

• Cross-coverage: Provide backup to the AR Specialist – Operations Support during peak periods or absences.

• Communication: Draft professional emails, memos, and routine correspondence; route inquiries appropriately.

• Confidentiality: Handle financial, vendor, and corporate information in compliance with HIPAA and company policy.

Priority Hierarchy

When accounting and operations duties compete for time, accounting deadlines take priority. Month-end close, payment runs, and vendor reconciliations are non-negotiable; operations support tasks are scheduled around them.

Requirements

Minimum Qualifications

• High school diploma or GED required; Bachelor's degree in accounting, finance, or related field preferred

• 2–3 years of accounts payable or general bookkeeping experience

• Proficiency with accounting software (QuickBooks preferred; experience with NetSuite, Sage, or similar a plus) and Microsoft Excel

• Strong attention to detail, math accuracy, and 10-key data entry

• Working knowledge of three-way matching (PO / receiver / invoice), W-9 / 1099 basics, and vendor reconciliation

• Professional written and verbal communication

• Ability to manage competing deadlines in a fast-paced, multi-entity environment

Preferred Qualifications

• Prior experience in a pharmacy, healthcare, or multi-entity environment

• Bilingual (English/Spanish) — fits DeliverIt®'s international patient services and contractor relationships

• Familiarity with pharmacy wholesaler invoicing, GPO chargebacks, and cold-chain logistics billing

• Administrative or operations support experience to complement accounting duties

Pre-Employment Requirements

• Background check and drug screen required (standard for pharmacy environment)

• Authorized to work in the United States