This job is no longer accepting applications. Similar open roles are listed below.
- Location
- Washington, DC
- Type
- Full-time
- Department
- Operations
- Experience
- 2+ years
- Education
- Master
- Closing date
- Today
- Source
- ApplyToJob
Description
Operations & Recruiting Support Assistant
Position Summary
KeenLogic is seeking a highly organized and adaptable Operations & Recruiting Support Assistant to support day-to-day business operations, recruiting activities, contractor management, and internal administrative functions. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is eager to contribute across multiple areas of the business. The position will primarily support operations and recruiting efforts, while also assisting with proposal-related tasks as needed.
Desired Qualifications
Recruiting Support
Operations & Administrative Support
Position Summary
KeenLogic is seeking a highly organized and adaptable Operations & Recruiting Support Assistant to support day-to-day business operations, recruiting activities, contractor management, and internal administrative functions. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is eager to contribute across multiple areas of the business. The position will primarily support operations and recruiting efforts, while also assisting with proposal-related tasks as needed.
Desired Qualifications
- 2+ years of experience in recruiting, operations, administration, project coordination, or related fields.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office Suite, SharePoint, and collaboration tools.
- Comfortable learning new technologies and business processes.
- Strong customer service mindset and professional communication skills.
- Ability to work independently while supporting multiple teams.
Recruiting Support
- Conduct initial candidate screening calls and pre-qualification interviews.
- Review resumes and identify qualified candidates for open positions.
- Coordinate candidate interviews and scheduling with clients and internal stakeholders.
- Track candidate progress throughout the recruiting lifecycle.
- Maintain recruiting trackers, candidate databases, and applicant records.
- Collect references, certifications, portfolios, and other required candidate documentation.
- Support candidate communications, follow-ups, and onboarding coordination.
Operations & Administrative Support
- Review payroll submissions and assist with timesheet compliance tracking.
- Maintain and update internal trackers, dashboards, reports, and operational documentation.
- Ensure recruiting, onboarding, contractor, and proposal data is accurate, current, and properly maintained.
- Organize and maintain SharePoint sites, file structures, and document repositories to ensure information is easily accessible and properly stored.
- Perform data entry, auditing, and quality control reviews across internal systems and trackers.
- Assist with creating, documenting, and improving internal processes, workflows, and standard operating procedures.
- Identify opportunities to improve efficiency, organization, reporting, and team collaboration.
- Support leadership with operational research, special projects, and process improvement initiatives.
- Assist with developing new tools, templates, trackers, and reporting mechanisms to support business growth.
- Ensure company records, employee documentation, and operational files are maintained in accordance with internal procedures.
- Help create professional, organized, and scalable systems that improve visibility, consistency, and operational effectiveness across the organization.
- Highly organized and dependable.
- Comfortable balancing recruiting, operations, and administrative responsibilities.
- Proactive and willing to take initiative.
- Strong attention to detail and follow-through.
- Adaptable and comfortable shifting priorities as business needs change.
- Interested in growing into recruiting, account management, operations, proposal management, or business development roles.
Skills
ComplianceCustomer Service
