Invoicing Specialist

The Invoice Specialist plays a key role in the procurement administration process including
(1) Update Master Data Management (MDM) file with BPA and supplier information in order to create pattern to match with Gideon
(2) Creation of ORACLE BPA for gas items, new supplier accounts and bank information, and Purchase Orders
(3) Place purchasing orders to all ALGEM gas suppliers
(4) Complete Standard purchase orders (PR--> PO)
(5) Follow up of Monthly closing Account Payables
- Confirm Supplier Invoice is aligned with our Purchase Order.
- Follow up of Issues related to monthly closing ( IT issues between ORACLE/Gideon interface)
(6) Follow of IT request for any new process flow change or test to check
(7) Follow up of payment delays with Shared Service Finance Team
(8) Validating all logistics invoices from logistics provider to ALGEM
(9) Raising POs for all logistics transaction flowing through ALGEM

How will you CONTRIBUTE and GROW?

Administrative
• Update Master Data Management (MDM) file with BPA and supplier information in order to create pattern to match with Gideon
• Creation of ORACLE BPA for gas items, new supplier accounts and bank information, and Purchase Orders
• Effective PO issuance to suppliers: e.g reactiveness and accuracy of PO issuance to supplier
• Complete Standard purchase orders (PR--> PO)
• Follow up of Monthly closing Account Payables - Confirm Supplier Invoice is aligned with our Purchase Order. - Follow up of Issues related to monthly closing ( IT issues between ORACLE/Gideon interface)
• Follow of IT request for any new process flow change or test to check
• Follow up of payment delays with Shared Service Finance Team
 

Process
• Assist the procurement team in the global yearly RFP (Follow up table, Meeting Minutes, etc..)
• Enforce ALGEM corporate governance and uphold procurement golden rules at all times
• Manage P-to-P ( Procure to Pay) and report to procurement manager any challenges which may inhibit procurement performance KPI such as delivery , pricing , unplanned shutdown, specifications , warehousing , regulatory etc.
• Support for update the purchasing forecasts and sales record with our main suppliers(REC, Zeon, Miragas, etc.. )

Logistic Support
• Control the accuracy of the logistics costs invoiced by the ALGEM Logistics Partners vs based quotations
• Monitor the robustness of ALGEM Logistics costs structure by focusing on : Logistic Gross Margin, Heel Credit improvement, Container Lease , etc
• Raise purchase requisitions for Container rentals, Logistics costs from ALGEM partners, Marine Cargo Insurance and any Logistics Services invoiced to ALGEM
• Assist in the supplier evaluation and performance assessment

Innovation & Efficiency
• Advocate new ideas to capture small wins and challenge new frontiers to increase overall efficiency
• Promote lean business model by streamline work process and institutionalise ways to reduce waste and eliminate lethargic system such as consolidation , digitalisation etc
 

Are you a MATCH?

• Bachelor Business Admin, Supply Chain, or International Trade

• 1-3 years of relevant working experience. Fresh graduates are welcome to apply!

• Very skilled in manipulating figures (inc. Volume allocation, variance analysis, costs monitoring evolution, etc...)

• Ability to work efficiently in a very international environment with people coming from all around the world (China, Taiwan, Japan, Korea, Singapore, Europe, US, etc..)

• Understanding about Air Liquide and suppliers market

• Ability to go, understand and master the details

• Absolute rigor in management of processes and suppliers data basis

• Ability to execute efficiently and timely defined actions: "Say what you do and do what you say"

What We Offer:

• Hybrid work arrangement

• Office location (1Powerhouse) is accessible via MRT (Bandar Utama station)

• Highly engaged and empowered work culture

• Dynamic multinational team of more than 14 nationalities

• Continuous learning & development

We take care of our employees:

• Medical card coverage for self and dependents (outpatient and inpatient)

• Extended health & flexi benefits coverage (Child's specialist claim, Pap Smear, Mammogram, Self Relaxation Expenses, Fur Benefits etc.)

• Monthly NICE Program activities for team bonding and well-being lifestyles

#LI-ML1

About Air Liquide
 

A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.