Administrative - Procurement

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Operations

Management Level

Administrative

Job Description & Summary

As a Facilities & Service Procurement Administrator at PwC Malaysia, you will play a key support role in managing the procurement activities related to office facilities and services. You will assist the procurement team in ensuring timely and cost-effective sourcing, contract management, and supplier coordination to maintain optimal workplace environments and service delivery standards.

Key Responsibilities:

• Assist in the sourcing, evaluation, and selection of vendors and service providers for facilities-related needs such as office maintenance, cleaning, security, catering, and office supplies.
• Process procurement requests, prepare purchase orders (POs), and maintain accurate procurement records in compliance with PwC policies and procedures. 
• Coordinate with internal stakeholders and suppliers to ensure smooth delivery and fulfillment of facilities and service requirements
• Monitor supplier performance, maintain vendor databases, and assist in contract renewals and compliance tracking. 
• Support the Facilities & Service Procurement Manager in executing procurement strategies to optimize cost, quality, and delivery timelines. 
• Maintain procurement documentation, including invoices, contracts, and correspondence, and assist in preparing reports as required. 
• Follow up on payment processing in coordination with Finance & Accounts to ensure timely settlement of supplier invoices. 
• Help organize procurement-related meetings, vendor visits, and audits as needed. 
• Contribute to continuous improvement initiatives and support compliance with corporate governance and internal control standards. 

Preferred skills and experience:

• At least 1 - 2 years of experience in procurement administration, preferably in facilities management or office services. 
• Familiarity with procurement software - Oracle system
• Good organizational skills with strong attention to detail and ability to manage multiple tasks simultaneously. 
• Effective communication and interpersonal skills to liaise with vendors and internal teams. 
• Basic understanding of contract management and procurement best practices. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Professionalism, integrity, and discretion in handling confidential information. 

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship?

No

Government Clearance Required?

Yes

Job Posting End Date