Patient Financial Services Rep HMH

Description

Job Summary: The Patient Financial Services Representative position is responsible for all aspects of the registration/admission process as well as assisting with central stores processes. Job duties include but are not limited to accurately collecting, analyzing and recording the required demographic, insurance/financial and clinical data necessary to schedule, pre-register and register all types of patients to ensure that bills are produced according to regulatory and payer requirements; interacting in a customer-focused manner at points during the registration process to ensure that patients and their representatives’ needs are met; and ensuring that patients and or their representatives understand and comply with the revenue cycle process expectations so that their personal liabilities will be resolved through various payment and program options. Central Store duties include but are not limited to ordering, receiving and checking in hospital supplies along with routine inventory.

Demonstrates Competency in the Following General Areas:

• Commits to one hundred percent (100%) patient and customer satisfaction by always exhibiting a courteous and helpful manner during interactions with others, including patients, families, visitors, physicians and co-workers.  
• Maintains a general, overall working knowledge of the department’s mission thereby having the ability to provide basic service and support to others, including patients, families, visitors, physicians and co-workers. Recognizes when others are in need of assistance and consistently offers to help when own workload permits.  
• Fully knowledgeable of the comprehensive revenue cycle policies and procedural flow, and able to apply this knowledge to all situations. 

Demonstrates Competency in the Following Primary Duties:

• Accurately collects and analyzes all required demographic, insurance/financial and clinical data elements necessary to register all types of patients by interviewing physicians and their office personnel, other referring providers, the patient and/or appropriate patient representative(s); receiving information via facsimile transmission, mail, previously recorded information, and all other available documents and forms such as insurance cards, etc.; and records and electronically enters the information on a timely basis.  
• Provides appropriate explanations to patients and other appropriate parties, and secures and witnesses all required signatures according to internal policy and regulation as applicable including consent to treat, assignment of insurance benefits, release of information, Advance Beneficiary Notification, financial responsibility, and other attestations as applicable.  
• Initiates electronic and/or telephone inquiries to the appropriate party/parties including third party payers, employers, and/or claims administrators sharing information as necessary in order to secure, record and electronically enter data which confirms the patient’s eligibility for third party benefits and the detailed level of benefits for the services being provided, as well as any other essential claim submission instructions that might be identified during this inquiry.  
• Enters written orders into electronic medical record system upon registration for outpatient laboratory and radiology patients being seen getting clarification as needed from clinical personnel as needed.
• Provides information and explanations to the patient or responsible party regarding the policy and various options for resolving the calculated self-pay liability for the service being provided.  
• Accurately scans all face sheets, insurance cards, ID cards and all other necessary registration/admission documents so that they can be permanently stored on optical disk.  
• Transports and/or directs patients and other parties to service areas and/or other locations.  
• Serves as switchboard operator ensuring that all calls are answered in a courteous and friendly manner making sure that all calls are routed correctly.  
• Serves as backup scanner to HIM department for scanning of Medical Record Charts for permanent storage.
• Serves as a backup to process and file receiving documents keeping HMH Administration and JCMH Materials Management informed of shortages, backorders, and other issues.   
• Serves as a backup to accurately post receipts that are not handled by Receiving Department.
• Accurately enters receipts into computer system and prints receiving reports. Prints replacement-receiving document for incomplete orders. 
• Maintains and files source documents and Department reports.
• Serves as a backup to perform periodic inventories to maintain accuracy and determine losses. Coordinates year-end physical inventories for all sub inventories. Updates Stock Inventory dictionaries as needed.
• Responsible for unloading, checking-in and delivering freight. 
• Coordinates with JCMH Material Management Purchasing Department and HMH Administration to resolve issues with inventory, ordering, receiving and supply issues.
• Keeps supervisor and administration informed of work activities, needs and problems.  
• Performs job specific duties and all other duties as assigned in a timely and accurate manner.
• Other duties as assigned by supervisor

Requirements

Professional Requirements:

• Wears identification while on duty; meets dress code standards; appearance is neat and clean.  
• Reports to work on time and as scheduled, uses time and attendance system correctly and completes work within designated time.  
• Attends mandatory meetings; attends and/or reads minutes of other scheduled meetings.  
• Respects patient confidentiality and uses discretion in discussion of patient information.
• Participates in continuing educational activities as deemed appropriate by department’s Manager or Director. Completes annual education requirements in a timely manner including but not limited to a minimum of 6 hours per year of job shadowing in the Patient Accounting and Centralized Scheduling areas.
• Follows hospital and departmental requirements for infection control and safety.  

Educational/Experience/Regulatory Requirements:

• Ability to organize work, direct and set priorities, and effectively accomplish required duties with minimal or no supervision.
• High school diploma or equivalent required.
• One year previous acceptable experience in dealing with the public in a business office setting.
• Must be able to pass pre-employment testing including but not limited to clerical ability and typing test.
• Must be able to meet the public in a direct and professional manner.
• Previous work history that demonstrates steady attendance and punctuality is required.
• Knowledge of Microsoft Word, Excel, and Outlook.

Language Skills:

• Must be able to read & communicate effectively in English. 
• Must be able to communicate firmly what is required of patients in regards to their financial status.
• Must be able to communicate (orally and in writing) effectively with patients, doctors and other departments in the institution.

Physical Demands:

• Work may be stressful with regular patient contact. Must be able to meet, communicate, and work with patients and public directly, orally, and in writing.
• For physical demands of position, including vision, hearing, repetitive motion and environment, see attached description. Near visual & hearing acuity required to perform essential duties of position. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising client care.

                                                                                                                 FREQUENTLY USUALLY OCCASIONALLY INFREQUENTLY N/A

                                                                                                                  (at least 50%) (25 – 49%) (10 – 24%) (10%) 

1 Standing/Walking X  

2 Sitting X    

3 Twisting X 

4 Lifting/Carrying X  

5 Pushing/Pulling X  

6 Climbing (ascending/descending ladders/stairs) X

7 Bending/Stooping X  

8 Using arm muscles frequently or for extended periods X  

9 Using leg muscles frequently or for extended periods X  

10 Using back muscles frequently or for extended periods X 

11 Potential for wound care or invasive procedures X

HOW OFTEN ARE THESE WEIGHTS LIFTED OR CARRIED?

                                                                                                                 FREQUENTLY USUALLY OCCASIONALLY INFREQUENTLY N/A

                                                                                                                  (at least 50%) (25 – 49%) (10 – 24%) (10%) 

 2 – 10 Pounds X    

11 – 20 Pounds X   

21 – 30 Pounds X  

31 – 40 Pounds X 

41 – 50 Pounds X 

50 Pounds or more X 

DOES THE JOB REQUIRE?

                                                                                                                 FREQUENTLY USUALLY OCCASIONALLY INFREQUENTLY N/A

                                                                                                                  (at least 50%) (25 – 49%) (10 – 24%) (10%) 

Working in hot, cold or wet surroundings X

Working outdoors X

Working with or near chemicals X

Working near radiation sources X

Working near fumes X

Working with hazardous waste materials X

Operating vehicles or machinery X

Wearing protective clothing and equipment X

Wearing protective clothing and equipment X