Elections Aide - Extra Help

Position Details

The Assessor / Clerk-Recorder / Elections  (ACE) Department is recruiting a team of people with commitment, dedication, and diverse skill-sets to ensure all eligible Yolo County voters have an opportunity to cast a ballot. Under close supervision, an Elections Aide performs routine clerical and manual work in support of Yolo County election activities. Employees in this position facilitate the voting process in a variety of ways, before, during, and after an election, ultimately focused on maintaining the integrity of free and fair elections in Yolo County. Learn more about the ACE Elections Division by visiting the ACE Elections division webpage. 

How to Apply

Interested applicants should review the full details of this job announcements then submit a County of Yolo online employment application, including responses to the required supplemental questions, at their earliest opportunity. For additional important and detailed information, see the Application & Selection Process section of this job announcement. 

IMPORTANT: 

• Extra-Help Assignments: This recruitment is ONLY inviting applications for the Elections Aide "extra help" assignment and does not substitute as an application for a regular position in the Elections Aide class. Eligible list placement for any "extra help" position does NOT transfer to eligibility in a regular position of the same class. 
  
  
• Eligible Lists & Hiring: Applicants who demonstrate the minimum qualifications for this advertised extra help position will be added to an eligible list. In addition to filling the advertised Elections Aide - extra help vacancy(ies), this list will be utilized to fill other Elections Aide - extra help vacancies, as they occur. Candidates will remain on the eligible list until they are considered, or until the list expires after six (6) months. When there is an open position, the hiring department will directly contact candidates referred from eligible lists.  

The following are typical duties performed by most employees in the Elections Aide class; however, employees may also perform other related duties. Not all duties listed are necessarily performed by each individual employed in the classification.

• Sorts, counts, files and reviews and proofs Affidavits of Registration, absentee voter applications and ballots.

• Prepares and boxes election materials, supplies and petitions for transportation, mailing and storage.

• Inventories election materials in the Elections Division and at other warehouse facilities.

• Prepares, packs, unpacks, and may deliver election materials to polling places and elections officers.

• Verifies signatures on petitions and returned absentee ballots.

• Sorts and files cancelled Affidavits of Registration.

• Performs occasional data entry of other simple keyboard operations.

• Proofs various election materials for accuracy and screens telephone calls and provides information where possible.

• Prepares and labels sample ballots, pamphlets, and state ballot pamphlets for mailing which includes bagging and lifting up to fifty pounds of election materials in mail cages and transports cages to the post office.

Use the link below to open the full class specification for this position and review the associated knowledge and abilities of the job.

• Elections Aide Elections Aide full class specification

Information submitted in online applications must demonstrate meeting or exceeding the minimum qualifications required for the position. The minimum qualifications required for an applicant to proceed in the selection process are as follows: 

• Experience: One (1) year of clerical experience.

  • Substitution: One (1) year of full time business or college education beyond the high school level may be substituted for the required experience. Verification of education is required for substitution.

Application Process

It is highly recommended that you print this job bulletin for future reference. Application information should be current, concise, and related to the requirements in this job announcement. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the date of your submission. See the Minimum Qualifications section of this job announcement for a list of minimum qualifications. Ensure that relevant information to be considered in the screening for minimum qualifications step is included within the online application system fields. Additionally, applicable verification of education and responses to required supplemental questions must be included with your submission, as detailed below.

Attachments may be submitted through the following listed methods:

• By uploading / attaching to the online application
• By e-mail to [email protected]
• By fax to (530) 666-8049
• By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00AM to 5:00PM. 

1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required. 
2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit, and grade.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from institutions that are listed as members of the International Association of Universities (IAU). You may check for your school by visiting the IAU web site (https://www.iau-aiu.net/content/institutions). 
Please Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.

• Educational Records Evaluation Service
  601 University Ave., Suite 127, Sacramento, CA 95825 • (916) 921-0790 • www.eres.com
• Foreign Education Document Service
  P.O. Box 151739, San Diego, CA 92175 • (619) 265-5810 • www.documentservice.org
• Center for Applied Research, Evaluation & Education, Inc.
  P.O. Box 18358, Anaheim, CA 92817 • (714) 237-9272 • www.iescaree.com
• Global Services Associates, Inc.
  409 North Pacific Coast Highway, # 393, Redondo Beach, CA 90277 • (310) 828-5709 • www.globaleval.org
• International Education Research Foundation Credentials Evaluation Service
  P.O. Box 3665, Culver City, CA 90231 • (310) 258-9451 • www.ierf.org

Supplemental Questions: Supplemental questions are designed to elicit specific information regarding a candidate’s experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. 

Selection Process

The following is a tentative schedule of steps that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice.

• Screen for Minimum Qualifications
• Screen for Best Qualified, if applicable
• Department Selection Interviews 
• Reference Checks
• Conditional Job Offer Pending Pre-Employment Exams 
  • Drug & Alcohol Screen
  • Department of Justice LiveScan
• Confirmed Job Offer

Screening for Best Qualified: If applicable, the applicant’s education, training, experience, and responses to the supplemental questions will be evaluated to determine those applicants that are best qualified.

Contact Information: For questions about the position or about employment with the County, please contact Human Resources by e-mail at [email protected] or by phone at (530) 666-8055.

Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. 

Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.