Athletic Operations Specialist

Athletic Operations Supervisor
"Turn your passion for athletics into purpose. Join our team, support our programs, and help make every game, event, and experience success. Apply today!"

Department: Recreation
Position Status: Regular Full-Time
Supervisor Role: No

Join Our Mission:
The Poarch Creek Indians place a high value on individuals who share our commitment to community, tradition, and progress. As Alabama's only Federally Recognized Native American Tribe, we take pride in a history that spans generations and is deeply rooted in resilience and cultural heritage. Our mission is to uplift the lives of our Tribal Members, preserve our traditions, and drive innovation for a thriving future. If you are passionate about serving with purpose and authenticity while fostering trust, unity, and growth, we welcome you to join us on this meaningful journey.

About the Role:
The Athletic Operations Specialist oversees the planning, development, coordination, and daily operations of a comprehensive sports program serving the Tribal community. This position provides leadership and supervision to support successful athletic programs and community engagement. The Specialist may not participate as a coach or team member in programs they supervise or receive compensation from. Additional duties may be assigned to support departmental goals and objectives.

This role plays a strong commitment to understanding and embracing the Poarch Creek Indians Values of Perseverance, Opportunity,
Accountability, Respect, Culture, and Honesty.

Key Responsibilities:

• Plan, coordinate, and support youth and adult sports programs, leagues, and events.
• Supervise and provide daily direction to athletic staff and support personnel.
• Coordinate facility and field scheduling, setup, maintenance, and safety.
• Oversee registrations, schedules, uniforms, equipment, budgets, and concessions.
• Ensure quality customer service and safe, clean, and well-maintained recreation areas.
• Coordinate with Recreation, Tribal departments, committees, and community partners.
• Support staff training, performance, timesheets, and other personnel matters.
• Attend meetings and events as required and perform other duties as assigned.

Core Qualifications: 

• High School diploma or equivalent required. Associate degree in Public Administration, Recreation Administration, Social Services, Physical or Health Education preferred.
• Four (4) years of related employment and/or volunteer experience in coaching or supporting organized adult or youth sports programs required, including experience with league operations, sports scheduling, program coordination, and food service operations.
• One (1) year of supervisory or lead experience coordinating and directing the work of others required. Experience with performance feedback, disciplinary processes, leave approvals, timesheets, and other day-to-day personnel matters preferred.
• One (1) year of experience working with sports officials is a plus.
• Must possess First Aid Certification, including CPR and Life Saving, or obtain certification within ninety (90) days of official date of hire in this position.
• Must possess certification of “Mandatory Reporter Training” or obtain during the first week of employment.
• Must possess “ServSafe Certification” or obtain within thirty (30) days of employment.
• Ability to work odd and irregular hours, as needed.
• Must possess a valid driver’s license and insurable driving record according to Tribal insurance guidelines.
• Must successfully pass the required criminal and character background check.
• Ability to travel and participate in required training, leadership development, and other events.
• Ability to perform all duties and responsibilities of this position adequately and successfully.

Essential Competencies:

• Maintain strict confidentiality and professionalism.
• Must be available to work scheduled events.
• Proficient with computers and Microsoft Office programs.
• Strong communication, writing, and organizational skills.
• Ability to work independently, take accountability, and follow policies.
• Must be physically capable of standing, walking, bending, lifting, and moving up to 50 lbs.
• Ability to work effectively with people from diverse backgrounds.
• Dependable, motivated, and committed to completing assignments and achieving results.

Total Rewards Package:
We offer a comprehensive and competitive benefits program including:

• Medical, dental, vision, life insurance and voluntary benefits
• Paid time off and paid holidays
• Employee Assistance Program (EAP)
• 401(k) with employer match
• Performance bonuses and COLA increases

INDIAN PREFERENCE, SPOUSAL PREFERENCE, OR FIRST GENERATION:

In the event more than one applicant meets the requirements, as stated in a job description, preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian

In the event that a position of employment is funded in whole or in part my any federal grant and/or contract or other public funding, preference shall be given in the following order: (1) Indian (2) Non-Indian

In order to receive preference, the appropriate documentation must be submitted.