Accounting Technician I

The City of Manassas is hiring for an Accounting Technician I to perform accounting and financial reporting work.

Hiring Range: $25.51 - $35.07/hour, DOQ

Position is open until filled and may close at any time.

• Processes accounts payable (AP) documentation; receives and reviews all AP vouchers submitted by departments and invoices from vendors; ensures accuracy and completeness of information; codes invoices; keys information into the City financial ERP system; runs reports after keying vouchers and verifies data accuracy.
• Maintains a variety of manual and automated data files including all vendor accounts payable files; updates AP and other related databases as needed; ensures purchase orders are filed with correct invoices; reconciles vendor statements; contacts departments regarding invoices not submitted for payment; prints and mails 1099 forms to vendors.
• Assists other departments and vendors with AP questions; responds to calls regarding payments and other AP issues; investigates and researches accounting discrepancies with vendors and City departments; and resolves problems. Maintains vendor records. Gathers and collects documents to ensure accuracy of information provided by vendors. Ensures vendor information updates go through verification process.
• Performs other accounting duties; processes transactions for bank wires, utility/tax overpayment refunds, and voided/reissued checks; enters own biweekly timesheet into payroll system and other payroll batches needed for accounting department; enters monthly purchasing card information; verifies accuracy of all information entered.
• Maintains inventories of supplies, forms, and equipment; ensures availability of adequate supplies to complete work activities; receives/distributes incoming supply shipments.
• Prepares and/or processes a variety of documentation such as invoice and purchase order payment information, 1099-Misc, W-9 forms, credit applications, and State tax exemption forms.
• Refers to City ERP system, accounts payable manual, records retention manual, electronic mail, filed documents, policy and procedure manuals, codes / laws / regulations, publications and reference texts, etc.
• Interacts and communicates with various groups and individuals such as Accounting Manager, vendors, City coworkers, department coworkers, product delivery staff, and the general public.
• Performs other general administrative/office duties as required.
• Performs related duties as assigned.  See job description for more details.

High school diploma or GED required.

Vocational or Technical school training in Accounting or related field; supplemented by two years of experience in bookkeeping, financial reporting or closely related field; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. 

Governmental accounting experience preferred.