- Salary
- $63k – $95k
- Location
- Denver Office
- Workplace
- Remote, Hybrid, Onsite
- Department
- LAA & Document Production
- Source
- Greenhouse
Description
The Denver Office of Foley Hoag LLP seeks a Legal Administrative Assistant to provide administrative support to lawyers in the Business and Healthcare Departments. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients.
This hybrid role requires a 60% in-office presence in our Denver office, equating to at least three days a week onsite.
Responsibilities
- Maintain calendars for assigned attorneys, including systematically creating and organizing meetings, proactively resolving scheduling conflicts, coordinating and booking in-person and virtual meetings, and prioritizing commitments to optimize workflow and time management
- Coordinate and modify domestic and international travel arrangements as directed, and prepare accurate and timely expense reports
- Prepare all materials related to the firm’s billing process in an efficient and timely manner, including reviewing and editing prebills as directed
- Serve as primary point of contact for internal and external inquiries, exercising professionalism and sound judgment; triage competing demands on attorneys’ time in relation to overall priorities
- Initiate and coordinate conflict checks in accordance with new client and matter intake procedures
- Maintain contact management system and manage contact communication processes for assigned attorneys
- Complete daily time entry diaries for timekeepers accurately and on schedule, ensuring all billable and non-billable time is properly captured
- Draft, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
- Proofread all work products to ensure completeness and accuracy
- Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
- Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
- Participate in firm-provided training programs and apply learned skills to daily work product
- Maintain organized paper and electronic files, and design and implement organizational systems where appropriate
- Photocopy and scan materials as needed, and perform additional office duties as requested
Qualifications
The LAA must possess excellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced dynamic environment. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply:
- At least three years of experience in an administrative support capacity in a law firm environment
- Prior experience in business or healthcare law a plus
- Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion
- Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint
- Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
- Strong attention to detail and outstanding organizational skills
- Strong client service orientation
- Excellent verbal and written communication skills
- Demonstrated ability to listen to others, follow instructions, and accept feedback
- An appreciation for Foley Hoag’s core values of excellence, service ethic, collegiality, and inclusivity
- Ability to work effectively with others
- Ability to work independently and a strong sense of accountability
- Flexibility to work outside standard business hours as needed
- Ability to commute to and from firm office location on regular basis
- Ability to lift and transport up to 10 lbs
Compensation range is $63,400 to $95,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.
Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner.
Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact [email protected]. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.
Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.
