Accounts Payable and T&E Associate

Position Overview

The Accounts Payable and T&E Associate oversees vendor invoices and employee travel and expense reimbursements. The position also implies keeping the vendor accounts cleared, solving queries from vendors and Business Units, supporting employees on claims and expenses reports, as well as managing several reports and audits.The AP Senior is expected to act as a role model, offer support to other team members and take ownership of more complex tasks.

Key Responsibilities

·       Process all vendor invoices, as well as intercompany; 

·       Maintain vendor accounts cleared and perform reconciliations according to vendor statements; 

·       Work with Business Units to solve issues and vendor queries; 

·       Keep track of invoices blocked for payment and proactively participate in solving pending issues;

·       Check payment proposals reports; 

·       Provide support to our end users, in questions related to expense submission, reimbursement process and system-related issues, over the phone and by email.

·       Manage Travel & Expense system including administrative and maintenance tasks.

·       Manage the administration and user support for our corporate card program, ensuring timely card issuance, monitoring, and cancellation as per company policies. 

·       Develop and maintain documentation regarding training materials, work instructions and standard operating procedures.

·       Liaise with internal and/or external auditors to provide documentation as required.

·       Audit expense reports in accordance with company policy.

·       Maintain standards of confidentiality with respect to all matters and documents.

·       Give training to new joiners.

·       Mentoring to junior team members.   

Skills & Experience

• Good communication skills;
• Good Leadership skills;
• Role Model Behaviour;
• Strong teamwork ability;
• Attention to detail;
• Problem solving mindset;
• Proactivity;
• Solid experience with SAP;
• Excel knowledge;
• At least 2-3 year experience in similar job (in shared services environment preferably);

Qualifications/Education

• Recognized Finance qualifications preferred

Principal Contacts & Purpose of Contact

Business Units: answer several queries, information exchange, update data and posting instructions, guarantee business continuancy.

Financial Controllers: information exchange and request approvals to proceed with clearings/write off.

Other teams in GBS: collaboration in continuous improvement projects and other subjects, according to business needs.

Languages

·       Speaking:                         Yes                      English and Portuguese

·       Writing/Reading:           Yes                      English and Portuguese

*other languages can be a plus

Working Conditions

Hybrid work model, once a week in the office in Lisbon

Our ambitions will bring the very best out in you. You’ll be pushed to

aim higher and really own your work. You’ll be encouraged and

supported to make things happen, too. It can be challenging. But, as

the progress you make will help improve the lives of millions, it’ll be

worth it.

This is stepping up to a challenge.

This is work that’ll move you.

#LI-CM1

#LI-Hybrid

Beware of scams online or from individuals claiming to represent Convatec

A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.

If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at [email protected].

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Already a Convatec employee?

If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!

About Convatec

Pioneering trusted medical solutions to improve the lives we touch:

Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in Advanced Wound Care, Ostomy Care, Continence Care, and Infusion Care. With over 10,000 colleagues, we provide products and services in around 90 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention, treatment for hard to heal wounds, at-risk skin and ulcerated tissue to supporting debilitating conditions, improved patient outcomes and reduced care costs. Convatec's revenues in 2025 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC). To learn more please visit: http://www.convatecgroup.com.